OPS FTIC & Transfer Articulation Program Assistant

University of West Florida; Pensacola, Northern (FL, KY); Hybrid; USD 17,000 - 24,000; Part time

Job summary

The University of West Florida's University Admissions team seeks a Clerical and Secretarial professional to support Transfer Articulation and FTIC processing. The role acts as the primary liaison for select undergraduate programs and handles high-volume data entry and residency assistance.

The position requires a bachelor’s degree or a HS diploma with 2 years of admin experience, and strong communication skills in a fast-paced environment.

Qualifications

• Bachelor's degree in an appropriate area or high school diploma with 2 years administrative experience.
• Excellent interpersonal, written and verbal communication skills.
• Knowledge of Florida DOE rules, Florida Statutes, and FERPA is required.
• Preferred: prior admissions or student records experience.

Responsibilities

• Coordinate application processing and provide high‑level student support.
• Serve as liaison for undergraduate programs (e.g., Health Sciences, MLT-MLS, RN-BSN).
• Assist with high-volume data entry of transcripts and test scores.
• Handle residency assistance and admissions email communications.

Skills

Interpersonal skills

Written communication

Verbal communication

Analytical thinking

Education

Bachelor's degree or HS diploma + 2 years admin experience

Job description

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Classification Title: Clerical and Secretarial
Department:University Admissions
FLSA Status:Non-Exempt
Salary Range:$15.00
Pay Basis:Hourly

POSITION OVERVIEW

JOB SUMMARY:

This position provides critical support for the Transfer Articulation team and Freshman (FTIC) Processing. The incumbent serves as a versatile hybrid role coordinating application processing and providing high-level student support. Key responsibilities include serving as the primary liaison for select (OPM) undergraduate academic programs (e.g., Health Sciences, MLT-MLS, RN-BSN) and acting as the primary department liaison for Public Health and RN-BSN programs. Duties involve high-volume data entry for transcripts and test scores, residency assistance, student support, and occasional communication support via the Admissions and Transfer email inboxes.

MINIMUM QUALIFICATIONS:

Bachelor's degree in an appropriate area of specialization or high school diploma with 2 years experience in an administrative/office role.

POSITION QUALIFICATIONS:

Requires excellent interpersonal, written, and verbal communication skills. Must have the ability to analyze and solve problems quickly and accurately in a fast-paced environment with high attention to detail. Knowledge of State of Florida Department of Education rules, Florida Statutes, and FERPA is required.

PREFERRED QUALIFICATIONS:

Prior experience in an admissions or student records environment.

PHYSICAL DEMANDS:

• Physical Requirements: No unusual physical requirement. Requires no heavy lifting and nearly all work is performed in a comfortable indoor facility.
• Impact of Deadlines:Work schedules, volume of work, or priorities seldom change. Able to anticipate new work. Minimum distractions or interruptions. Seldom involves conflicting demands on time.
• Standing: Daily
• Walking:Daily
• Sitting:Daily
• Reaching with hands and arms:Daily
• Climbing or balancing:Occasionally
• Stooping:Occasionally
• Use of hands to handle objects:Daily
• Lifting up to 10lbs:Occasionally
• Lifting up to 25lbs:Occasionally
• Lifting over 25lbs:Occasionally
• Talking as express or exchange of ideas verbally:Daily
• Hearing as perceive sound by ear:Daily
• Vision as distinguish colors & depth:Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours: 8am - 5pm
FTE:0.625
Closing Date:9/11/2026