Ops Administrative Assistant II - Project Coordination

Florida; Tallahassee (FL); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

State group insurance

Florida Deferred Compensation Plan

Retirement savings plan

Job summary

Florida Department of Agriculture and Consumer Services seeks an OPS Administrative Assistant II to provide administrative and clerical support for the Agricultural Regional Projects within the Office of Agricultural Water Policy. The role emphasizes project coordination, documentation, and cross‑team communication to ensure timely, compliant execution.

You will manage schedules, prepare reports, track budgets, and assist with vendor coordination while maintaining accurate records and effective

Qualifications

• High school diploma or equivalent with six years admin/clerical experience.
• Equivalent combination of education and experience totaling six years.
• Bachelor's degree with two years admin experience.
• Master's degree can substitute for one year of experience.

Responsibilities

• Coordinate project schedules, milestones, and meeting logistics; prepare agendas and minutes.
• Coordinate site visits, vendor meetings, and interagency workshops.
• Track budgets, PO's, and expenditures; reconcile spending with contracts.
• Support dashboards for tracking project status and budget performance (e.g., Smartsheet, SharePoint).
• Answer calls and route inquiries; assist with presentations and fleet management.

Skills

Project coordination

Communication

Administrative support

Record keeping

Education

High school diploma or equivalent

Bachelor's degree

Master's degree

Tools

MS Office

Smartsheet

SharePoint

MS Publisher

Job description

Florida Department of Agriculture and Consumer Services seeks an OPS Administrative Assistant II to provide administrative and clerical support for the Agricultural Regional Projects within the Office of Agricultural Water Policy. The role emphasizes project coordination, documentation, and cross‑team communication to ensure timely, compliant execution.

You will manage schedules, prepare reports, track budgets, and assist with vendor coordination while maintaining accurate records and effective