OPS ADMINISTRATIVE ASSISTANT II - 42902985

Florida; Tallahassee (FL); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

State group insurance

Florida Deferred Compensation Plan

Retirement savings plan

Job summary

Florida Department of Agriculture and Consumer Services seeks an OPS Administrative Assistant II to provide administrative and clerical support for the Agricultural Regional Projects within the Office of Agricultural Water Policy. The role emphasizes project coordination, documentation, and cross‑team communication to ensure timely, compliant execution.

You will manage schedules, prepare reports, track budgets, and assist with vendor coordination while maintaining accurate records and effective

Qualifications

• High school diploma or equivalent with six years admin/clerical experience.
• Equivalent combination of education and experience totaling six years.
• Bachelor's degree with two years admin experience.
• Master's degree can substitute for one year of experience.

Responsibilities

• Coordinate project schedules, milestones, and meeting logistics; prepare agendas and minutes.
• Coordinate site visits, vendor meetings, and interagency workshops.
• Track budgets, PO's, and expenditures; reconcile spending with contracts.
• Support dashboards for tracking project status and budget performance (e.g., Smartsheet, SharePoint).
• Answer calls and route inquiries; assist with presentations and fleet management.

Skills

Project coordination

Communication

Administrative support

Record keeping

Education

High school diploma or equivalent

Bachelor's degree

Master's degree

Tools

MS Office

Smartsheet

SharePoint

MS Publisher

Job description

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OPS ADMINISTRATIVE ASSISTANT II - 42902985

Date: Oct 2, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884882

Agency: Agriculture and Consumer Services

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 42902985

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

Contact

WHO WE ARE

The FDACS Office of Agricultural Water Policy (OAWP) collaborates with agricultural producers, industry groups, the Florida Department of Environmental Protection, the university system, and Florida’s water management districts to develop and implement Agricultural Best Management Practices (BMPs) that improve water quality and conserve water. BMPs are practical, cost-effective actions that reduce fertilizers, animal waste, and other pollutants entering Florida’s water resources.

WHAT WE DO

The FDACS Office of Agricultural Water Policy performs a variety of critical roles that include the following: develop and assist with the implementation of Agricultural BMPs; conduct agricultural water quality and water supply policy and planning; administer a cost-share program for the implementation of BMPs; administer and coordinate the Agricultural Regional Projects Program; partner with other entities in BMP research and demonstrations; provide mobile irrigation lab services; and offer data and technical assistance to producers, stakeholders, and state agencies.

WHAT YOU WILL DO

We seek a highly motivated OPS Administrative Assistant II to provide administrative and clerical support to the Agricultural Regional Projects within OAWP. In addition to core administrative duties, this role plays a key part in project management for regional water-quality, water-quantity, and ecosystem restoration projects, coordinating timelines, maintaining accurate documentation, and facilitating communication among vendors, partners, and internal teams.

Project Management

• Assist in the coordination of project schedules, milestones, and meeting logistics; prepare agendas, take minutes, and follow up on action items.
• Coordinate logistics for site visits, vendor meetings, and interagency workshops.
• Track budgets, purchase orders, and expenditures; reconcile spending against contract terms and reporting requirements.
• Support management of dashboards for tracking project status and budget performance (e.g., Smartsheet, SharePoint).

Administrative & Operational Support

• Answer incoming calls; provide information or route calls appropriately, ensuring positive customer service.
• Assist with development of presentations (content, editing, formatting).
• Assist with fleet management. Collect and maintain copies of vehicle logs, gas receipts, etc., from staff; review the vehicle logs for completeness prior to submittal; coordinate maintenance of vehicles, as needed.
• Coordinate conference calls and schedule meetings.
• Maintain organized hardcopy and electronic files.
• Manage and coordinate special projects as assigned.
• Maintain a thorough working knowledge of OAWP’s mission, core functions, programs, and workflows in order to effectively support daily operations and respond accurately to internal and external inquiries.
• Perform other duties as assigned by the Director, Assistant Director, or Regional Projects Coordinator.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to demonstrate initiative and curiosity by proactively seeking information, anticipating needs, and independently identifying opportunities to improve administrative processes and support OAWP’s mission.
• Ability to establish and maintain effective working relationships with others.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to environmental programs.
• Ability to collect, evaluate, analyze and interpret scientific or technical data.
• Ability to prepare technical reports.
• Ability to work independently.
• Knowledge of basic analytical methods used to review, interpret, and organize information related to environmental or natural science programs.
• Proficiency with MS Office Software (Word, Excel, PowerPoint) MS Publisher and Adobe Pro, Smartsheet.

THE DIFFERENCE YOU WILL MAKE

The Agricultural BMP program benefits agricultural producers because it gives them management strategies, tools, and practices that will improve their water quality, conserve water use, and protect water resources. The program is designed to be technologically and economically feasible for producers, and staff assists them in obtaining the necessary resources to implement BMPs. You will be a vital component in assisting agricultural producers become more nutrient and water efficient while maintaining or improving productivity levels. You will also indirectly impact the lives of Florida citizens by contributing to environmental stewardship, enhancing water quality, and aiding with water conservation.

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and six (6) years of administrative or clerical experience; or

An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements; or A bachelor's degree (4 years) from an accredited college or university and two (2) years of administrative experience; or

A master's degree (6 years) from an accredited college or university can substitute for one year of the required experience.

EDUCATIONAL NOTE:

Graduates utilizing education attained in the United States to meet the minimum requirements of a position will not be appointed until verification of the applicable degree has been obtained.Foreign trained graduates utilizing a degree attained outside of the United States to meet the minimum requirements of a position must be prepared to provide a copy of a credential evaluation conducted by an Approved Credential Evaluation Agency. A list of approved agencies can be viewed at “Approved Credential Evaluation Agencies, Florida Department of Education.” Approved Credential Evaluation Agencies (fldoe.org)

Requires possession of a valid Class E driver license.

PAY

Hourly pay rate of $30.00

The Florida Department of Agriculture and Consumer Services values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.

Preference will be given to applicants that have experience in part or whole, STMS, State of Florida accounting, State of Florida contracts and grants, Microsoft Excel proficiency and proficient organization skills.

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck.

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com ;
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to:

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location: TALLAHASSEE, FL, US, 32301
TALLAHASSEE, FL, US, 32303
TALLAHASSEE, FL, US, 32310
TALLAHASSEE, FL, US, 32304
TALLAHASSEE, FL, US, 32305
TALLAHASSEE, FL, US, 32316
TALLAHASSEE, FL, US, 32317
TALLAHASSEE, FL, US, 32311
TALLAHASSEE, FL, US, 32312
TALLAHASSEE, FL, US, 32309
TALLAHASSEE, FL, US, 32307
TALLAHASSEE, FL, US, 32399
TALLAHASSEE, FL, US, 32302
TALLAHASSEE, FL, US, 32308

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.