Ops & Admin Manager — Multi-Office Firm

Guinn, Vinopal & Zahradka LLP; Hudson (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

Guinn, Vinopal & Zahradka LLP is seeking a highly organized Firm Administrator to support two Wisconsin offices (New Richmond and Hudson). You will manage payroll coordination, onboarding, IT liaison duties, benefits, and annual reviews, while aiding budgeting and billing processes.

This role requires strong communication, organization, and independence. You will lead a small administrative team, help develop employee success plans, and participate in marketing and website updates to enhance

Qualifications

• Bachelor’s degree in a relevant field is required.
• 2+ years of administrative/firm operations experience preferred.
• Strong communication and organizational skills essential.

Responsibilities

• Coordinates payroll processing with the firm’s payroll provider.
• Oversees onboarding and trains new team members.
• Interfaces with IT provider, attends meetings and communicates needs.
• Identifies process improvement opportunities and reports to Partners.
• Supports employee development plans, training, and mentoring.
• Maintains employee benefits and annual review metrics.
• Prepares monthly financial statements and assists in budgeting.
• Manages 4–6 administrative staff, including seasonal staff during tax season.
• Oversees marketing efforts, website and social media updates.
• Pursues training opportunities and protects client/firm confidentiality.

Skills

Excellent communication

Public speaking

Customer service

Microsoft Office

Organizational skills

Deadline-oriented

Problem solving

Teamwork

Office administration

Adaptability

Education

Bachelor's Degree in Business Administration or related field

Two or more years of applicable experience at a professional services firm

Tools

Microsoft Office Suite

Job description

Guinn, Vinopal & Zahradka LLP is seeking a highly organized Firm Administrator to support two Wisconsin offices (New Richmond and Hudson). You will manage payroll coordination, onboarding, IT liaison duties, benefits, and annual reviews, while aiding budgeting and billing processes.

This role requires strong communication, organization, and independence. You will lead a small administrative team, help develop employee success plans, and participate in marketing and website updates to enhance