Operations & Workforce Planner

Westphal & Company, Inc.; Madison (WI); On-site; USD 52,000 - 73,000; Full time

Job summary

Westphal & Co., Inc. seeks an organized Operations Administrator to coordinate union electrician hiring, payroll communications, and warehouse operations. You will help project teams understand labor needs through our labor management system and work with project managers and leadership to plan staffing.

The ideal candidate is software savvy, adaptable, and capable of handling shifting priorities in a fast-paced environment, ensuring accuracy while managing multiple responsibilities.

Qualifications

• Associate or Bachelor’s degree preferred; equivalent experience considered.
• Experience in administrative, operations, workforce coordination, payroll support, construction, or similar role.
• Experience in a fast-paced environment with competing priorities.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Teams.
• Experience with workforce management, labor management, ERP, scheduling, or similar software systems.

Responsibilities

• Support the union hiring process for electricians, including coordinating hiring needs and maintaining records.
• Assist with payroll-related communications by organizing information between employees, supervisors, and payroll.
• Support daily operational needs at the warehouse location and coordinate requests as needed.
• Utilize the labor management system to review project labor needs and provide visibility into staffing requirements.
• Work with project managers and operations leadership to understand changing labor demands and assist with planning.
• Maintain accurate records and data across software systems and prepare updates for teams.

Skills

Attention to detail

Communication

Time management

Software savvy

Education

Associate or Bachelor's degree in Business Administration/Operations/HR

Tools

Microsoft Excel

Outlook

Microsoft Teams

ERP systems

Labor management system

Job description

Westphal & Co., Inc. seeks an organized Operations Administrator to coordinate union electrician hiring, payroll communications, and warehouse operations. You will help project teams understand labor needs through our labor management system and work with project managers and leadership to plan staffing.

The ideal candidate is software savvy, adaptable, and capable of handling shifting priorities in a fast-paced environment, ensuring accuracy while managing multiple responsibilities.