DOC Western IL CC Operations Unit Secretary

State of Illinois; Mount Sterling (IL); On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Pension plan

Paid state holidays

Paid time off

Job summary

State of Illinois – Department of Corrections in Mount Sterling seeks an Office Associate to serve as secretary in the Operations Unit. The role includes typing complex documents, assembling data for reports, and maintaining filing systems for security staff.

This is a full-time salaried position working in office hours. The selected candidate will provide clerical support to supervisors, answer phones, and handle duties with accuracy and multitasking.

Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately 45 words per minute.

Responsibilities

• Serves as secretary to the Shift Supervisor.
• Keyboards complex charts, documents, forms, memoranda, and letters.
• Organizes and maintains complex filing systems for correspondence and security personnel.
• Serves as clerical support to the Administrative Major / Unit Manager.
• As a receptionist, answers the phone.
• Performs other duties as required or assigned, which are reasonable within the scope of the duties enumerated above.

Skills

Keyboarding

Education

High School Diploma

Job description

Position Title: Office Associate - Operations Unit Secretary

Job Requisition ID: 58589

Opening Date: 09/18/2026

Closing Date: 10/01/2026, 11:59 pm

Agency: Department of Corrections

Class Title: OFFICE ASSOCIATE - 30015

Skill Option: Keyboarding

Bilingual Option: None

Salary: Anticipated Starting Salary $4,307/month; Full Range: $4,307-$5,655/month

Job Type: Salaried

Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

Work Hours: 8:00 am to 4:00 pm Mon-Fri w/Sat & Sun off

Anticipated Hybrid Work Schedule Availability: Not available, fully in office

Headquarter Location: 2500 Route 99 S, Mount Sterling, Illinois, 62353

Work County: Brown

Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

IDOC is looking to hire an Office Associate to serve as secretary in the Operations Unit. In addition, this position will keyboard a variety of complex documents, compile and assemble data for statistical reports, and maintain complex filing systems for security staff. If you are detail oriented and can multitask, this position is for you. We strongly encourage all qualified individuals to apply.

Essential Functions

• Serves as secretary to the Shift Supervisor.
• Keyboards complex charts, documents, forms, memoranda, and letters.
• Organizes and maintains complex filing systems for correspondence and security personnel.
• Serves as clerical support to the Administrative Major / Unit Manager.
• As a receptionist, answers the phone.
• Performs other duties as required or assigned, which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately 45 words per minute.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

• Health, Life, Vision and Dental Insurance
• 12 weeks paid maternity/paternity leave
• Pension Plan - Vesting at 10 years for Tier II
• Full 20-year retirement awards free health insurance during retirement
• Deferred compensation and other pre-tax benefits programs
• Paid state holidays: 13 - 14 days annually
• 3 paid Personal Business days annually
• 12 paid Sick days annually (Sick days carry over year to year)
• 10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
• Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
• Employee Assistance Program and/or Mental Health resources

For more information about our benefits, please follow this link: Benefits Information