Operations Systems Specialist — Asset & Vendor Coordination

Life Time Inc.; Newport Beach (CA); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Fully subsidized membership

Service discounts

401(k) with company match

Training and development

Paid sick leave

Job summary

Life Time Inc. is seeking an Operations Systems Specialist to support facilities operations, maintenance, and vendor management systems, using ServiceChannel and Workday, to ensure accurate asset data and smooth onboarding across Life Time locations.

The role emphasizes preventive maintenance scheduling, reliable invoice processing, and acting as a liaison between vendors, clubs, Finance and Operations to maintain compliance and data integrity.

Qualifications

• Proficient in Microsoft Office Suite.
• Ability to consume a high volume of tasks in a time efficient manner.
• Strong communication, organization, and problem-solving skills.

Responsibilities

• Asset management: process asset tag requests and maintain inventory.
• Preventive maintenance: schedule PMs and track compliance.
• Invoice & compliance: resolve invoice issues and respond to escalations.
• Vendor support: onboard vendors and respond to questions about payments and system use.
• Procurement: route procurement requests and support approval workflows.
• Club support: answer questions and troubleshoot ServiceChannel issues.
• System administration: maintain vendor onboarding and data accuracy.

Skills

Microsoft Office

Communication

Organization

Problem solving

Education

Bachelor’s Degree

Tools

ServiceChannel

CMMS

Job description

Life Time Inc. is seeking an Operations Systems Specialist to support facilities operations, maintenance, and vendor management systems, using ServiceChannel and Workday, to ensure accurate asset data and smooth onboarding across Life Time locations.

The role emphasizes preventive maintenance scheduling, reliable invoice processing, and acting as a liaison between vendors, clubs, Finance and Operations to maintain compliance and data integrity.