Safety Coordinator

KAR & Larrabee Mechanical Contractors; Miami (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

KAR & Larrabee Mechanical Contractors in Miami seeks a detail-oriented Project Administrative Assistant to support Project Managers with daily coordination and documentation. You will help track schedules, budgets, and correspondence, and coordinate with subcontractors and field teams to keep projects on track.

The ideal candidate has 1–2 years in construction or mechanical contracting, strong communication skills, and proficiency in Microsoft Office; Procore experience is a plus.

Qualifications

• 1-2 years of experience in construction or mechanical contracting.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; experience with Procore a plus.
• Valid driver's license.

Responsibilities

• Support Project Managers with day-to-day administrative and coordination tasks
• Assist in tracking project schedules, budgets, and documentation
• Help coordinate with subcontractors, vendors, and field teams
• Prepare and organize project reports, submittals, and correspondence
• Track project deadlines and follow up on outstanding items
• Assist with maintaining accurate records in Procore and other project systems

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Procore experience

Driver's license

Construction industry experience

Job description

• Support Project Managers with day-to-day administrative and coordination tasks
• Assist in tracking project schedules, budgets, and documentation
• Help coordinate with subcontractors, vendors, and field teams
• Prepare and organize project reports, submittals, and correspondence
• Track project deadlines and follow up on outstanding items
• Assist with maintaining accurate records in Procore and other project systems

WHY THIS ROLE MATTERS

At KAR & Larrabee, our Project Managers keep complex mechanical projects running smoothly — and this role is what keeps them organized and on track. You'll be a key part of making sure nothing falls through the cracks.

WHAT WE'RE LOOKING FOR

• 1-2 years of experience in construction or mechanical contracting preferred
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced environment and manage multiple priorities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office; experience with Procore a plus
• Valid driver's license required

WHY YOU'LL LOVE WORKING HERE

• Hands-on experience with real mechanical construction projects
• Family-oriented company that genuinely values its people
• Competitive compensation, benefits, and growth opportunities