Operations Support Specialist Qualifications

Goldbelt, Inc.; Washington (District of Columbia); On-site; USD 130,000 - 138,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company matching

Paid time off

Professional development opportunities

Job summary

Goldbelt, Inc. in Washington, DC is seeking an Operations Support Specialist to provide daily administrative support to the OASA IE&E, including travel coordination, calendar management, and logistics for classified and unclassified sessions.

The role requires a Bachelor’s degree and at least five years of experience supporting senior Government Officials, plus an active SECRET clearance. Proficiency with DTS, SharePoint, and MS Office, plus strong writing, executive communication, and records

Qualifications

• Bachelor’s degree and at least 5 years of relevant experience supporting senior Government Officials.
• Experience preparing travel documents and authorizations in the Defense Travel System (DTS).
• Active SECRET security clearance.
• Proficient written and verbal communication for executive audiences.

Responsibilities

• Coordinate travel using the Defense Travel System (DTS) across the organization.
• Tracking and maintaining records of travel obligations and expenses for reporting purposes.
• Coordinate transportation by liaising with Washington Headquarters Services Executive Services Directorate utilizing the Pentagon Motor Pool
• Schedule and reserve secure and non-secure conference rooms for classified and unclassified meetings
• Develop, implement, and maintain administrative SOPs, internal controls, and records management protocols
• Develop, draft, and prepare decision-ready/read-ahead materials including executive summaries, briefing books, talking points, memorandums, and secure meeting packets
• Maintain roster of current team members and their responsibilities
• Track and manage internal taskers, correspondence, and reporting requirements using CATMS or TMT platforms
• Serve as the primary administrative official supporting planning, coordination, and execution of internal and external engagements
• Coordinate with IE&E staff and external stakeholders on IT systems, AV/VTC technology, and scheduling platforms
• Support organizational assessments, process reviews, and special projects on behalf of the leadership.
• Provide additional administrative support as required during surge or continuity operations

Skills

MS Office

SharePoint

MS Teams

Workflow tools

Writing & editing

Executive communication

Organization

Task management

Education

Bachelor’s degree

Tools

Defense Travel System (DTS)

CATMS

TMT

Job description

Overview

Accelerating the delivery of care and providing superior force health readiness across the Military, Federal, and Civilian landscapes. Taku is committed to providing transformative and comprehensive health operational capabilities to support customers across scientific, clinical, technological, and program management areas.

Summary:

The Operations Support Specialist Qualifications will provide daily operational support to the OASA IE&E which includes ODASAs and not limited to meeting and schedule/calendar coordination, facilities and equipment management, and meeting logistics support.

Responsibilities

Essential Job Functions:

• Coordinate travel using the Defense Travel System (DTS) across the organization
• Tracking and maintaining records of travel obligations and expenses for reporting purposes
• Coordinate transportation by liaising with Washington Headquarters Services Executive Services Directorate utilizing the Pentagon Motor Pool
• Schedule and reserve secure and non-secure conference rooms for classified and unclassified meetings
• Develop, implement, and maintain administrative Standard Operating Procedures (SOPs), internal controls, and records management protocols for organizational documentation
• Develop, draft, and prepare decision-ready/read-ahead materials including executive summaries (EXSUMs), briefing books, talking points, memorandums, and secure meeting packets
• Maintain roster of current team members and their responsibilities
• Track and manage internal taskers, correspondence, and reporting requirements using SharePoint, Correspondence and Task Management System (CATMS), or Task Management Tool (TMT) platforms
• Serve as the primary administrative official supporting planning, coordination, and execution of internal and external engagements
• Coordinate with IE&E staff and external stakeholders on IT systems, Audio Visual/Video Teleconferencing (AV/VTC) technology, and scheduling platforms
• Support organizational assessments, process reviews, and special projects on behalf of the leadership.
• Provide additional administrative support as required during surge or continuity operations

Qualifications

Necessary Skills and Knowledge:

• Proficiency using Microsoft Office Suite, SharePoint, Microsoft Teams, and workflow platforms (e.g., Task Management Tool (TMT) and Correspondence and Task Management System (CATMS))
• Strong writing, editing, and executive communication skills
• Strong organizational skills and experience supporting Political Appointees, Senior Executive Service (SES) or Flag/General Officers
• Knowledge of Army Secretariat administrative procedures and executive support protocols
• Ability to proactively manage taskings, logistics, and operational challenges

Minimum Qualifications:

• Bachelor’s degree and a minimum of 5 years of relevant experience supporting senior Government Officials
• Experience preparing travel documents and managing authorizations in the Defense Travel System (DTS)
• Active SECRET security clearance

Pay and Benefits

The salary range for this position is $130,000 to $138,000 annually

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.