Operations Training Assistant

Nisga'a Tek, LLC; Alaska; Hybrid; USD 48,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan with company matching

Paid time off

Job summary

Nisga'a Tek, LLC is seeking an Operations Training Assistant to support PACAF Aviation Squadron Administrative tasks for the US Air Force. You will help arrange schedules, coordinate with training offices, and ensure currency and progression through training programs.

The role requires familiarity with scheduling systems, strong communication, and the ability to manage multiple priorities in a dynamic environment. Candidates must hold a Secret clearance and be a US citizen, with travel as needed.

Qualifications

• Scheduling software proficiency and MS Office skills.
• Excellent verbal and written communication abilities.
• Strong attention to detail and ability to multitask.
• Ability to think critically and decide quickly in time-sensitive scenarios.

Responsibilities

• Build long- and short-range flight schedules ensuring full coverage of aircrew, instructor, evaluator, support personnel, and supervisor positions.
• Track crew leaves, TDYs, and medical appointments to avoid conflicts.
• De-conflict crewmember schedules with flight leadership to meet sortie taskings.
• Publish scheduling data for unit training on PEX/GTIMS/GDSS II or similar systems.
• Coordinate with OSS Plans and higher HQ for exercise and event schedule coordination.
• Prepare and file AF forms and host-nation or local procedure documents as required.
• Assist the DO in building the unit Annual Flying Hour Program.
• Notify personnel of upcoming and overdue testing and training requirements.
• Perform testing administrator duties and conduct monthly reviews of evaluation eligibility.
• Perform other duties as needed.

Skills

Scheduling proficiency

MS Office

Verbal communication

Written communication

Attention to detail

Critical thinking

Education

High school diploma or equivalent

Tools

PEX/GTIMS

GDSS II

Job description

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary

The Operations Training Assistant will support the PACAF Aviation Squadron Administrative Support for the US Air Force. This role shall coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.

Responsibilities

Essential Job Functions

• Shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
• Shall keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments.
• Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
• Shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
• Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
• Shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required.
• Shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
• Shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
• Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
• Shall coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise/special event schedule coordination.
• Shall correlate sortie length and airspace requirements with syllabus requirements.
• Shall create, submit and file AF Form 1801s, Diplomatic Clearances (DIPs), Altitude Reservations (ALTRV) and any other Host Nation or local procedure forms required for flying operations.
• Shall assist the DO in building the unit Annual Flying Hour Program.
• Ensure all Flight Information Publications (FLIP) are current and accessible to all aircrew.
• Shall update data in PEX/GTIMS, or future equivalent systems, and locally developed computer database systems as required.
• Shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
• Shall notify crewmembers, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
• Shall perform testing administrator duties/function for the unit.
• Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.
• Perform other duties as needed.

Qualifications

Necessary Skills and Knowledge

• Proficiency in scheduling software and systems. Strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
• Ability to think critically and make decisions quickly, especially in time-sensitive situations.

Minimum Qualifications

• Minimum 1 -2 years of related experience
• Must have a Secret clearance
• US citizen
• Ability to travel.

Preferred Qualifications

• Possesses a Top-Secret clearance.
• Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
• Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Pay And Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.