Operations Training Assistant

Nisga'a TEK, LLC; Eielson Air Force Base (AK); On-site; USD 55,000 - 75,000; Full time

Job summary

Nisga'a Tek, LLC seeks an Operations Training Assistant to support PACAF aviation squadron administrative tasks. You will coordinate with training officers and leadership to schedule aircraft, training, and qualifications, ensuring currency and progression meet priorities.

The role requires strong scheduling skills, attention to detail, and the ability to work with diverse teams under time pressure. Travel may be required, and a Secret clearance is required.

Qualifications

• Secret clearance is required.
• U.S. citizen.
• 1–2 years of related scheduling/administrative experience.
• Ability to travel as needed.

Responsibilities

• Build long- and short-range flight schedules to cover aircrew and staff.
• Track leave, TDY, medical appointments, and scheduling commitments.
• De-conflict crewmember schedules with flight leadership.
• Publish scheduling data in PEX/GTIMS/GDSS II and related systems.
• Coordinate with OSS Plans, RED FLAG/GREEN FLAG, and higher HQ for events.
• Determine schedule requirements based on syllabus, weather, and resources.
• Update scheduling data daily to reflect changes.
• Notify crewmembers and leadership of upcoming testing and training requirements.
• Perform testing administrator duties as required.

Skills

Scheduling software

MS Office

Verbal communication

Written communication

Attention to detail

Multitasking

Critical thinking

Tools

PEX/GTIMS

GDSS II

AF Form 1801s

Job description

Overview

Global in service but local in approach, Nisga'a Tek is committed to high-quality service to those who defend us. Nisga'a Tek ensures mission assurance and execution for customers and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services.

Summary

The Operations Training Assistant will support the PACAF Aviation Squadron Administrative Support for the US Air Force. This role shall coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations)/MX (maintenance)/Ammo (ammunition) schedules are synchronized.

Essential Job Functions

• Shall build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
• Shall keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments.
• Contractor will de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings.
• Shall track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
• Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and flight responsible for the shift that is not fully manned.
• Shall obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required.
• Shall publish/post scheduling data for unit long-/short-range ground/academic, flying, and simulator training event schedules on PEX/GTIMS/GDSS II, or other computer database systems.
• Shall determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment/training range availability.
• Perform daily updates of scheduling data to compensate for changing conditions and training completion rates.
• Shall coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise/special event schedule coordination.
• Shall correlate sortie length and airspace requirements with syllabus requirements.
• Shall create, submit and file AF Form 1801s, Diplomatic Clearances (DIPs), Altitude Reservations (ALTRV) and any other Host Nation or local procedure forms required for flying operations.
• Shall assist the DO in building the unit Annual Flying Hour Program.
• Ensure all Flight Information Publications (FLIP) are current and accessible to all aircrew.
• Shall update data in PEX/GTIMS, or future equivalent systems, and locally developed computer database systems as required.
• Shall coordinate with training officer to review and update student/permanent party records, folders and grade books per the applicable AFIs: AFI 11- 202V2 and AFI 11-2MDS-V2 as well as associated MAJCOM/Installation supplements, and locally developed guidance.
• Shall notify crewmembers, scheduling, and unit leadership of upcoming and overdue testing, evaluation, and training requirements via e-mail, telephone or in person.
• Shall perform testing administrator duties/function for the unit.
• Conduct monthly reviews of those aircrews entering into the first month of evaluation eligibility period.
• Perform other duties as needed.

Necessary Skills and Knowledge

• Proficiency in scheduling software and systems. Strong MS Office skills.
• Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
• Strong attention to detail and ability to multitask in a dynamic, high‑pressure environment.
• Ability to think critically and make decisions quickly, especially in time‑sensitive situations.

Minimum Qualifications

• Minimum 1 -2 years of related experience
• Must have a Secret clearance
• US citizen
• Ability to travel.

Preferred Qualifications

• Possesses a Top-Secret clearance.
• Experience working with PEX/GTIMS or similar proprietary scheduling program is highly desirable.
• Experience working in a Flying Squadron/Group/Wing Stan/Eval office is highly desirable.

Pay and Benefits

At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax‑deferred savings options, supplementary benefits, paid time off, and professional development opportunities.