Operations Support Specialist I-UBCS

Collier County, FL; Naples (FL); In loco; USD 42.000 - 56.000; Tempo pieno

Descrizione del lavoro

Collier County is seeking an administrative professional to support division operations, including payroll, budget, and purchasing tasks. You will prepare and process a variety of documents, enter data into division databases, and maintain records, while assisting callers and staff with inquiries.

The role involves handling budget amendments, tracking expenditures, travel arrangements, and calendar management, with opportunities for growth as responsibilities expand with experience.

Competenze

• High school diploma or GED required.
• Two years of related administrative experience.
• Fingerprinting required.

Mansioni

• Prepares and processes payroll, budget, purchasing, and related administrative documents.
• Prepares a variety of operational documents, forms, reports, records, and summaries; enters data and retrieves information from division databases.
• Establishes and maintains automated and manual records and files.
• Provides information to internal/external callers and visitors and refers to appropriate staff.
• Prepares budget amendments and tracks expenditures and revenues; supports travel arrangements and calendar management.

Conoscenze

Administrative support

Data entry

Customer service

Descrizione del lavoro

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Performs varied administrative and general assistance duties in support of Division operations. Work involves preparing and processing varied administrative documents such as payroll, budget, purchasing, etc.; preparing a variety of operational documents, forms, reports, records, and summaries; entering data and retrieving information from division databases; and maintaining automated and manual files.

• • Provides operational support to assist in the management of divisional operations, programs, and services; reviews and processes a variety of internal and external reports, forms, invoices, contracts, and related documents.
• • Receives and responds to requests, inquiries, and complaints from the public, other jurisdictions, and other County Divisions, Departments, and sections; prepares and proofreads correspondence for format, accuracy, and completeness.
• • Reviews and summarizes a variety of fiscal, statistical, and administrative information; prepares related reports and memoranda; develops and revises division forms and report formats, as well as report preparation procedures.
• • Performs a variety of administrative duties for the Division to include preparing and/or processing budget, purchasing, payroll, accounting and travel documents; tracks expenditures and revenues; and prepares budget amendments; records and deposits monies received by the Division.
• • Enters data into Division databases, to include information from administrative functions and from operational/program activities.
• • Establishes and maintains automated and manual records and files.
• • Provides assistance and information to internal and external callers and visitors regarding the Division, its programs and services and the administrative support functions; refers callers/visitors to appropriate staff as needed.
• • Performs special projects as assigned.
• • Order office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms.

ADDITIONAL FUNCTIONS

• • May prepare and proofreads meeting minutes for format, accuracy, and completeness.
• • May serves as liaison between assigned division and support services Divisions, including Information Technology, Human Resources, Risk Management, and Procurement Services.
• • Performs other related duties as required.
• • Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

• • High school diploma or GED required.
• • Two (2) years of related experience.
• • Fingerprinting required.

Salary offers above the minimum pay grade may be considered based on qualifications.

Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.

This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.