Accountant I (Grants)

Collier County; East Naples (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Collier County is seeking a professional accounting specialist to perform budgeting, accounting, financial analyses and reporting for a County Division. You will handle accounts payable and receivable, payroll, grants administration and related financial records.

The ideal candidate holds a bachelor’s degree in accounting or a related field with at least one year of related experience; four years if no degree. Fingerprinting is required.

Qualifications

• Bachelor’s degree required.
• One year of related experience preferred.
• Candidates without a related degree should possess four years of related experience.
• Fingerprinting required.

Responsibilities

• Perform budgeting, accounting, financial analyses and reporting for a Division.
• Handle accounts payable and accounts receivable, payroll and financial records.
• Prepare and administer the division budget; analyze costs and project needs.
• Reconcile general ledger accounts and maintain accounting records.
• Assist with grant applications and grant administration; ensure compliant procurement and invoicing.
• Conduct internal reviews and audits to ensure policy compliance.
• Maintain inventory records and prepare reports; assist with facilities repairs and OSHA data.
• Support annual audits and provide documentation to auditors.
• Prepare purchase orders and invoices for payment.

Education

Bachelor’s degree in accounting or a related field

Job description

Collier County strives to be an employer of choice, and many of our employees build long-term careers with us. The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Performs professional and technical accounting and financial duties for a County Division. Work involves preparing budgetary, accounting, financial and statistical records, reviewing and analyzing financial transactions and identifying technical issues. May include grant applications, financial reports and budget documents as assigned. Performs Division accounts payable, accounts receivable and payroll functions.

Performs a variety of accounting duties pertaining to the preparation, maintenance, and administration of the Division budget.

Analyzes historical costs and projects future financial needs; prepares the annual budget for the division; administers the approved budget; monitors expenditures; prepares budget reports; and prepares budget amendments as necessary.

Performs Division accounts receivable functions; prepares accounts receivable invoices; prepares billings for client services; receives and reconciles payments; assigns payments to proper cost centre; verifies posting of receivables; maintains accounts receivable records; and prepares bank deposits.

Performs data entry for accounting operations and to verify accuracy; prepares a variety of financial and accounting records and reports; analyzes historical costs and projects future financial needs.

Serves as a subject matter expert in all aspects of the practices, procedures, and policies that govern the duties of the Financial Operations; provides compliant and consistent audit and QA/QC of procurement and accounts payable matters and provides training and guidance to client Divisions on all aspects of these processes, from requisitioning to invoicing to payment.

Performs division accounts payable functions; prepares purchase order requests; prepares invoices for payment authorization; assigns expenditures to proper cost centre and submits to Clerk’s Finance division; verifies positing of expenditures; maintains accounts payable ledger and records.

Enters and maintains automated and manual accounting records; performs data entry for accounting operations and verifies accuracy; reconciles general ledger accounts.

Conducts internal reviews and audits within the Division to ensure all accounting, financial and budgeting activities comply with approved budget, and County financial and administrative policies and procedures.

Performs a variety of accounting duties pertaining to application for and administration of awarded grants; prepares grant applications and grant amendments; reviews contracts for grants awarded to the Division.

Prepares and implements schedule for grant administrative monitoring; maintains grant administration checklists; determines unit costs for grant services; prepares grant schedules, profiles, and subsidy vouchers; and prepares reports addressing grant funding, utilization, status, etc.; reconciles account receivables to grant agreements.

Prepares a variety of financial and accounting records and reports including revenue and expenditure reports, executive summaries, aging reports, etc.

Performs special projects, analysis and reports related to the financial condition and accounting records of the Division.

Establishes and maintains Division accounting policies and procedures.

Assists with the annual audit by an outside firm; researches and provides information and documentation to auditors.

Maintains inventory records of division equipment, materials and supplies, orders office supplies as necessary.

Prepare authorization requests for facilities repair and maintenance; maintains Division OSHA reporting information and submits to Risk Management.

Performs other related duties as required.

Bachelor’s degree in accounting or a related field required.

One (1) year of related experience preferred.

Candidates without a related degree should possess four (4) years of related experience.

Fingerprinting required.

• Salary offers above the minimum pay grade may be considered based on qualifications.
• Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis.
• This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.