Operations Support Specialist - Data & POs

Guildgaragegroup; Commerce City (CO); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

Paid Time Off (PTO)

Paid Holidays

Employer-Paid Life Insurance

Short-Term & Long-Term Disability Coverage

HSA & FSA Options

401(k) with Company Match

Employee Discounts

Referral Bonus Programs

Career Growth & Development Opportunities

Job summary

Guildgaragegroup, based in Commerce City, CO, is seeking an Operational Support Specialist to ensure job information accuracy and support installation and service operations. The ideal candidate is detail-oriented, organized, and can manage multiple priorities within a fast-paced environment.

This crucial role involves verifying project details, managing purchase orders, and maintaining customer records. Join a supportive team focused on operational excellence and customer satisfaction.

Qualifications

• High school diploma or GED.
• Strong attention to detail and accuracy.
• Basic accounting and math skills.
• Strong typing and computer proficiency.
• Proficiency with Microsoft 365 (Excel, Outlook, Word, Teams).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Positive attitude and strong work ethic.

Responsibilities

• Review sold jobs and verify project details for accuracy and completeness.
• Ensure materials, products, and job information are properly entered into ServiceTitan.
• Audit job records and maintain data integrity across company systems.
• Create and manage purchase orders (POs).
• Coordinate material orders with vendors and suppliers.
• Track order status and communicate updates to internal teams and customers.
• Maintain accurate customer and project records.
• Support scheduling and operational teams by ensuring jobs are properly prepared.
• Identify discrepancies and resolve issues before projects move forward.
• Communicate effectively with customers, technicians, installers, vendors, and internal departments.
• Provide administrative and operational support as needed.

Job description

Guildgaragegroup, based in Commerce City, CO, is seeking an Operational Support Specialist to ensure job information accuracy and support installation and service operations. The ideal candidate is detail-oriented, organized, and can manage multiple priorities within a fast-paced environment.

This crucial role involves verifying project details, managing purchase orders, and maintaining customer records. Join a supportive team focused on operational excellence and customer satisfaction.