Operations Support Specialist

UT Health Sciences; Memphis (TN); On-site; USD 33,000 - 44,000; Full time

Job summary

UT Health Sciences is seeking an Operations Support Associate to provide administrative, logistical, and operational support to ensure daily processes run smoothly. Responsibilities include scheduling, documentation, data entry, and cross-team coordination to support project workflows.

The role involves entering and maintaining records in Dash/Oracle, processing invoices and purchase orders, and preparing internal leadership reports. Occasional evening work may be required.

Qualifications

• Two years' administrative or operational experience.
• High School Diploma or GED required.
• Experience with financial data entry and records.

Responsibilities

• Scheduling, filing, document preparation, and correspondence support.
• Enter, update, and maintain records in Dash/Oracle and spreadsheets.
• Verify data accuracy, completeness, and compliance with university standards.
• Maintain organized digital and physical filing systems.
• Enter purchases for approval and payment; assist with ledgers and invoices reconciliation.
• Coordinate with trade supervisors, vendors, and business office to resolve requests.
• Assist with key returns and deliveries and ensure proper tracking.
• Prepare and distribute internal reports for leadership review.
• Perform other duties as assigned.

Skills

Microsoft Office

Financial systems

Interpersonal skills

Communication

Confidentiality

Attention to detail

Education

High School Diploma or GED

Associate’s Degree in lieu of experience

Tools

Dash/Oracle systems

Excel

Job description

UT Health Sciences is seeking an Operations Support Associate to provide administrative, logistical, and operational support to ensure daily processes run smoothly. Responsibilities include scheduling, documentation, data entry, and cross-team coordination to support project workflows.

The role involves entering and maintaining records in Dash/Oracle, processing invoices and purchase orders, and preparing internal leadership reports. Occasional evening work may be required.