Operations Support Specialist

Beacon Hill; Boston (MA); On-site; USD 41,000 - 44,000; Full time

Job summary

Beacon Hill is seeking an Operations Support Specialist to provide onsite administrative and operational support within a large research environment in Boston. This full-time contract role runs through December and supports scientists, engineers, and lab operations teams onsite Monday–Friday, 35–40 hours weekly.

The role requires a Bachelor’s degree or equivalent, strong Excel skills, and experience with databases or inventory management; excellent communication and organizational abilities are

Qualifications

• Bachelor’s degree or equivalent experience required.
• Strong Excel skills (sorting, filtering, data review).
• Experience with databases or inventory management preferred.

Responsibilities

• Provide onsite administrative support for equipment in labs.
• Maintain equipment inventory and service records in CMMS.
• Schedule maintenance with internal teams and vendors.
• Communicate with scientists, engineers, and staff about equipment needs.
• Review equipment status and calibration schedules in labs.
• Order parts, track shipments, and coordinate installations.
• Generate reports and support KPI reviews.

Skills

Excel skills

Data review

Organization

Communication

Education

Bachelor's degree

Tools

CMMS

Databases

Inventory systems

Job description

Operations Support Specialist (A1472330HN) Boston, Massachusetts

Salary: USD30 - USD32 per hour

Our client, a life sciences services company, is seeking an Operations Support Specialist to provide onsite administrative and operational support within a large, well-established research environment in Boston. This is a full-time contract role through December that supports scientists, engineers, and lab operations teams at a major life sciences campus. The position is onsite in Boston, MA, Monday–Friday, 35–40 hours per week between 8:00/8:30am–5:00pm, and pays $30/hour.

Job Responsibilities:

• Provide onsite operational and administrative support for scientific and medical equipment within laboratory environments
• Maintain and update equipment inventory and service records within a proprietary database/CMMS
• Coordinate and schedule maintenance, repairs, and service events with internal teams and external vendors
• Communicate directly with scientists, engineers, vendors, and lab operations staff to address equipment needs
• Enter lab spaces to review equipment status, calibration schedules, and performance concerns
• Order parts and supplies, track shipments, and coordinate installations and repairs
• Generate reports, support KPIs, and assist with ongoing account and service reviews

Candidate Qualifications:

• Bachelor’s degree or equivalent experience required
• Strong Excel skills (sorting, filtering, data review, and tracking)
• Experience with databases, inventory management, or operations support preferred
• Customer-focused mindset with excellent communication and organizational skills
• Comfortable working in office and laboratory settings and interacting with technical professionals
• Ability to manage multiple priorities, work independently, and maintain detailed documentation