Operations Support Analyst

World Fuel Services; Seattle (WA); On-site; USD 85,000 - 110,000; Full time

Job summary

World Kinect is seeking a finance/operations professional to support supply chain and trading workflows in Seattle. The role focuses on monitoring fixture schedules, coordinating price and port data, and maintaining a precise paper trail of transactions.

You will collaborate with Sales, Administration and back-office teams to reconcile inventory, invoicing and vendor setup, while ensuring accurate reporting and data integrity across the supply chain.

Qualifications

• BA in Finance or Business Administration.
• 3+ years relevant experience.
• Advanced Excel and customer service skills.

Responsibilities

• Monitor supply schedules after the fixture, report progress and any trouble to Supply and Customer Broker(s), obtain relevant data, and report same to concerned parties.
• Coordinate, prepare, and execute the flow of price information and port information to interested parties within the organization.
• Assist both Sales and Administration in ensuring a correct, up-to-date paper trail of fixtures and maintain a concise filing system.
• Organize and enter all inventory-related invoices and work with Financial Operations and Accounting to process them.
• Assist the Supply Team with setting up new and updating existing vendors.
• Enter all derivative trade information into CXL and communicate with the middle office and back office for reporting.
• Distribute daily forward indication and position reports both internally and externally.
• Monitor the existing FFP position and communicate with both the supply and customer teams for nomination and net position.
• Assist supply team with Inventory position providing commercial and financial position.
• Reconcile commercial and CXL positional differences with middle and back office.
• Assist Supply & Commercial teams with entering deals into Felix.
• Organize and file BDRs with U.S. Customs.

Skills

Advanced Excel

Customer Service

Education

BA in Finance or Business Administration

Tools

CXL

Felix

Job description

Full job description At World Kinect, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Responsibilities

• Monitor supply schedules after the fixture, report progress and any trouble to Supply and Customer Broker(s), obtain relevant data, and report same to concerned parties.
• Coordinate, prepare, and execute the flow of price information and port information to interested parties within the organization.
• Assist both Sales and Administration in ensuring a correct, up-to-date paper trail of fixtures and maintain a concise filing system.
• Organize and enter all inventory-related invoices and work with Financial Operations and Accounting to process them.
• Assist the Supply Team with setting up new and updating existing vendors.
• Enter all derivative trade information into CXL and communicate with the middle office and back office for reporting.
• Distribute daily forward indication and position reports both internally and externally.
• Monitor the existing FFP position and communicate with both the supply and customer teams for nomination and net position.
• Assist supply team with Inventory position providing commercial and financial position.
• Reconcile commercial and CXL positional differences with middle and back office.
• Assist Supply & Commercial teams with entering deals into Felix.
• Organize and file BDRs with U.S. Customs.

Requirements

• BA in Finance, or Business Administration
• 3+ years relevant experience
• Advanced Excel
• Customer Service

World Fuel Services, is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.