Operations Staff Assistant III

Jobtailor; Mesquite (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor in Mesquite, TX seeks an HR Administrative Assistant to support payroll processing, benefits inquiries, and general HR tasks across departments. You will coordinate time and attendance, enter payroll hours, and maintain personnel files.

The role requires strong MS Office skills, confidentiality, and the ability to handle multiple tasks in a fast-paced environment. Previous payroll or HR support experience is preferred, SAP experience a plus.

Qualifications

• High School degree or GED required.
• 2+ years administrative experience required, including payroll administration.
• HR administrative assistant experience is a plus.
• Strong computer skills including Microsoft Office.
• SAP experience preferred.

Responsibilities

• Support all departments in servicing internal and external customers.
• Enter and track payroll information and submit accurate payroll hours.
• Provide employee guidance on payroll and corporate benefits questions.
• Update PTO, STD, WC, and FMLA leave balances in time and attendance systems.
• Monitor absenteeism and wage-and-hour attendance occurrences and points.
• Coordinate temporary workforce and track labor costs and hours.
• Administer monthly overtime and temporary labor reports.
• Maintain onsite personnel and medical files.
• Assist recruitment, hiring managers, and HR with pre-employment and onboarding activities.
• Maintain employee schedules in time and attendance systems.
• Assign badges and timecards for employees, temporary staff, contractors, and visitors.
• Support wellness, DEI, and employee benefits activities.
• Greet onsite visitors and contractors and maintain visitor logs.
• Answer phone inquiries, manage mail, and ship packages.
• Process and submit invoices.
• Prepare reports and coordinate plant meetings and activities.
• Maintain office equipment and office supplies.
• Participate in Health and Safety programs.

Skills

Payroll administration

HR support

Microsoft Office

Verbal communication

Time management

Interpersonal skills

Education

High School Degree

GED

Tools

SAP

Microsoft Office

Time and Attendance Systems

Job description

Responsibilities

• Support all departments in servicing internal and external customers
• Maintain, support, and partner with department managers to enter and track payroll information and submit accurate payroll hours
• Provide employee guidance on payroll and corporate benefits questions
• Update PTO, STD, WC, and FMLA leave balances in time and attendance systems
• Monitor and maintain absenteeism information and wage-and-hour attendance occurrences and points
• Coordinate the temporary workforce and track temporary labor costs and hours
• Administer monthly overtime and temporary labor reports
• Maintain onsite personnel and medical files
• Assist recruitment, hiring managers, and HR with pre-employment and onboarding activities
• Maintain employee schedules in time and attendance systems
• Assign employee badges and timecards for employees, temporary employees, contractors, and visitors
• Support wellness, DEI, and employee benefits activities
• Greet onsite visitors and contractors and maintain visitor logs
• Answer telephone inquiries, manage mail, and ship courier packages
• Process and submit invoices
• Prepare reports and coordinate plant meetings and activities
• Maintain office equipment and office supplies
• Participate in Benjamin Moore Health and Safety programs
• Perform other duties as needed

Requirements

• High School degree or GED required
• 2+ years administrative experience required, including payroll administration; HR support and inventory control a plus
• HR administrative assistant experience a plus
• Strong computer skills including Microsoft Office
• SAP experience preferred
• Strong verbal and written communication skills
• Solid time management, organizational, and interpersonal skills
• High level of professionalism and confidentiality skills
• Ability to work in a fast-paced environment and manage several assignments simultaneously

Core Competencies

Demonstrates expertise in payroll administration, employee scheduling, and HR support while maintaining high levels of professionalism and confidentiality. Proficient in managing multiple assignments in a fast-paced environment and providing exceptional customer service.

Highest-signal resume keywords

• Payroll Administration
• Employee Scheduling
• Microsoft Office
• SAP Experience
• Time Management

Hard Skills

• Payroll Administration
• Time Management
• Organizational Skills
• Inventory Control
• Report Preparation
• Employee Onboarding
• Attendance Tracking
• Temporary Labor Coordination
• Wage-and-Hour Monitoring
• Confidentiality Management

Soft Skills

• Verbal Communication
• Written Communication
• Interpersonal Skills
• Professionalism
• Customer Service

Certifications & Qualifications

• High School Degree
• GED

Industry Keywords

• HR Support
• Employee Benefits
• PTO Management
• FMLA
• DEI
• Health and Safety Programs

Tools & Technologies

• Time and Attendance Systems
• Office Equipment
• Microsoft Office
• SAP