Operations Specialist - Part Time

northpoint; Kansas City (MO); Hybrid; USD 25,000 - 33,000; Part time

Job summary

WarehouseQuote is seeking an Operations Specialist to support service operations in a part-time evening shift in Kansas City. The role involves coordinating with the Team Lead, handling order entry, and ensuring data accuracy across the WarehouseQuote Portal and third-party portals.

The candidate should work independently, manage data across at least three clients, and be comfortable working both on-site at the Kansas City office and remotely with reliable internet.

Qualifications

• Experience with data entry across multiple systems.
• Ability to balance requests for 3+ clients under SOPs.
• Strong independent work ethic and reliability.

Responsibilities

• Assist Service Operations Coordinators with daily tasks.
• Perform order entry and closure.
• Communicate outstanding tasks to Team Lead.
• Maintain accurate data for internal and external stakeholders.

Skills

Data entry

Excel proficiency

Independent work

Attention to detail

Tools

Datex WMS

WarehouseQuote Portal

Confluence/Wiki

Job description

Schedule: Part-Time, Monday-Friday 4:00PM - 8:00PM CST

About WarehouseQuote:

WarehouseQuote leverages technology, data intelligence, and operational excellence to drive clarity, growth, and innovation with excellence in all that we do. WarehouseQuote has built an integrated network of warehouses that can provide customers with on-demand scalable capacity. Customer inventory inside the WarehouseQuote network is managed by proprietary technology that can be utilized to provide real-time inventory visibility and forecasting. We are looking for an Operations Specialist to join our growing team!

Day To Day Responsibilities:

• Assist Service Operations Coordinators in daily operational tasks, including:
  • At start of shift, connect with the Team Lead to confirm the daily tasks that require action
  • Order entry, Order closure, and additional task-based activities
  • At end of shift, communicating outstanding tasks to Team Lead
• Ensure internal and external data entry is accurate and submitted in a timely manner to internal & external shareholders
• Communicating exceptions regarding operational tasks to the Team Lead

Who We Are Looking For:

• Proven ability to understand, navigate, and execute data entry within various systems (WarehouseQuote Portal, Microsoft Excel’s order template, 3rd party portals)
• Ability to balance requests and Standard Operating Procedures for no less than 3 clients, directed by the Account Manager
• Ability to work independently and accomplish tasks with minimal supervision
• Reliable transportation and the ability to work from our Kansas City office five days a week
• Ability to work remotely including reliable home internet & smart phone access
• Experience with troubleshooting issues & self-solving

Key Systems Used:

• WarehouseQuote’s Portal
• Google Meeting & Google Chat
• Datex - Warehouse Management System
• Confluence / WarehouseQuote Wiki, as referenced material

Our Core Values

WarehouseQuote only hires A+ rock stars who are dedicated to our core values and will work to maintain our incredible culture. We are dedicated to hard work and supporting each other and the community in which we live. We do this by investing in leadership and development efforts, supporting each other, having open and honest conversations, empowering everyone to take ownership of the things that are important to them, group charitable events, and, among other things, planned/impromptu company outings.

Put People First - We believe trust is the foundation of all relationships. We maintain that trust by showing grace while also challenging each other to operate our business in a way that maintains our culture of appreciation, respect, and transparency.

Do The Right Thing Every Time - We have the integrity to make the tough decision. When encountering challenges and opportunities, we never abandon our values or put others at risk. Following the Golden Rule makes us proud of our work and the relationships we build with one another.

Take Ownership Of Every Situation - We take ownership and are accountable for our actions. We do this by striving to admit, learn, and grow from failure and mistakes. We identify difficult situations as a privilege and an opportunity to provide value to our stakeholders.

Maintain Financial Discipline - We will exercise prudence in all financial decisions and will never risk the long term health of the company for short term gain. We hold the belief that today's sacrifices are tomorrow's rewards and the work we do as a company will serve as an example of our respect for each other.

Live Generously - We are the best versions of ourselves when we selflessly and humbly give of our time and talent to make a positive impact on those around us.