Operations Specialist - Education Programs & Grants

Southeastern Community College; West Burlington (IA); On-site; USD 48,000 - 65,000; Full time

Job summary

Southeastern Community College seeks an experienced administrative coordinator to support Continuing Education and Workforce Development programs. You will handle billing, contracts, payroll documentation, certificates, purchasing, invoices, mailings, reporting, and workflow management.

You will maintain program records, agreements, and participant files, ensuring compliance with institutional, state, federal, and grant requirements.

Qualifications

• Strong organizational and administrative skills required.
• Experience with MIS and records management encouraged.
• Excellent written and verbal communication, and customer service orientation.

Responsibilities

• Coordinate daily admin and operational functions for Continuing Education and Workforce Development programs.
• Maintain accurate program records and documents in compliance with requirements.
• Support audits and monitoring activities with proper documentation.
• Develop reports, spreadsheets, and tracking tools for operations and reporting.
• Coordinate logistics for classes, trainings, meetings, and events.

Skills

MIS proficiency

Records management

Written communication

Verbal communication

Customer service

Interpersonal skills

Teamwork

Confidentiality

Driver’s license

Travel willingness

Education

AA or AAS in Accounting/Office Administration/Business

Bachelor’s degree preferred

Tools

MS Office

MIS systems

Job description

Southeastern Community College seeks an experienced administrative coordinator to support Continuing Education and Workforce Development programs. You will handle billing, contracts, payroll documentation, certificates, purchasing, invoices, mailings, reporting, and workflow management.

You will maintain program records, agreements, and participant files, ensuring compliance with institutional, state, federal, and grant requirements.