Operations Specialist

Jenks Public Schools; Jenks (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Jenks Public Schools is seeking an Operations Specialist for the Jenks Trojan Aquatic Center to support daily operations and collaborate with the Aquatic Center Director and coordinators. You will help plan, coordinate, and supervise aquatic programs and services to ensure efficient facility operation.

The role emphasizes teamwork, program supervision, event support, and maintaining schedules, enrollments, and financial records while adhering to district and USA Swimming policies.

Qualifications

• High School diploma or GED required.
• Bachelor’s degree preferred.
• Demonstrative ability to use oral and written communication effectively.
• Highly organized with ability to prioritize duties and complete work assignments in a timely manner.
• Computer proficiency; Microsoft Office experience preferred.
• Ability to perform general accounting functions.
• Good interpersonal skills with adults and students.
• Satisfy all district requirements regarding physical health and citizenship.
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

• Serves as point of contact and responds to customer questions and requests for information.
• Assists with daily operations and handles issues that arise with classes, instructors, and customers.
• Maintains facility recordkeeping as needed including monitoring customer sign-in and sign-out sheets and updating the pool/facility calendar.
• Monitors the enrollment website including tracking membership/class enrollments and payments, handling transfers and refunds, and running financial reports.
• Coordinates and supervises programs as needed including swim lessons and Bridge to Competition.
• Prepares for programs and classes including submitting facility use forms.
• Collaborates to plan and implement new classes and programs to enhance community engagement and contribute to the center’s financial sustainability.
• Serves as a liaison for Swim Club and Aquatic Center programs to support vertical alignment.
• Assists with the preparation and operation of events including swim meets.
• Develops and maintains a social media presence for the center including coordinating creation of content, photos, videos, and posts and maintaining communication with customers and the community via Twitter, Instagram, Facebook, etc.
• Maintains compliance with JPS and USA Swimming policies.
• Performs other duties as assigned.

Skills

Diploma/GED

Communication skills

Organizational skills

Computer proficiency

Accounting

Interpersonal skills

Health & citizenship compliance

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Jenks Public Schools Job Description

Position: Operations Specialist - Jenks Trojan Aquatic Center

Reports to: Aquatic Center Director

Supervises: None

Qualifications:

1. High School diploma or GED required.


2. Bachelor’s degree preferred.


3. Demonstrative ability to use oral and written communication effectively.


4. Highly organized with ability to prioritize duties and complete work assignments in a timely manner.


5. Computer proficiency, Microsoft Office experience preferred.


6. Ability to perform general accounting functions.


7. Good interpersonal skills with adults and students.


8. Satisfy all district requirements regarding physical health and citizenship.


9. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal:

To work collaboratively with the Aquatic Center Director, Aquatic Center Coordinator, Swim Club Coordinator and Swim Club Assistant Coordinator to support the efficient operation of the facility and assist in the planning, coordination, and supervision of aquatic programs and services.

Essential Functions and Responsibilities:

1. Serves as point of contact and responds to customer questions and requests for information.


2. Assists with daily operations and handles issues that arise with classes, instructors, and customers.


3. Maintains facility recordkeeping as needed including monitoring customer sign-in and sign-out sheets and updating the pool/facility calendar.


4. Monitors the enrollment website including tracking membership/class enrollments and payments, handling transfers and refunds, and running financial reports.


5. Coordinates and supervises programs as needed including swim lessons and Bridge to Competition.


6. Prepares for programs and classes including submitting facility use forms.


7. Collaborates to plan and implement new classes and programs to enhance community engagement and contribute to the center’s financial sustainability.


8. Serves as a liaison for Swim Club and Aquatic Center programs to support vertical alignment.


9. Assists with the preparation and operation of events including swim meets.


10. Develops and maintains a social media presence for the center including coordinating creation of content, photos, videos, and posts and maintaining communication with customers and the community via Twitter, Instagram, Facebook, etc.


11. Maintains compliance with JPS and USA Swimming policies.


12. Performs other duties as assigned.

Employment Terms:

Twelve (12) month classified hourly contract

FLSA Qualification:

Exempt

Evaluation:

Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed.

Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.