Operations Specialist

ADP, Inc.; Independence (MO); On-site; USD 65,000 - 75,000; Full time

Job summary

Highlands Vista Group (HVG) is seeking an Operations Specialist based in Independence, MO. The role oversees MO/IL portfolio operations, travels to nearby communities, and supports transitions, new business, and staffing vacancies.

You will work with leadership to drive portfolio performance, mentor managers, and ensure strong resident satisfaction. Responsibilities include supervising leasing teams, monitoring budgets, preparing operational reports, and ensuring compliance with housing

Qualifications

• 5+ years of property management experience with a proven track record.
• Experience leading site operations and supervising onsite teams.
• Ability to mentor peers and support leadership initiatives.
• Proficiency with Yardi Voyager.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and relationship building ability.
• Proactive, independent, and able to take initiative.
• Excellent time management, detail orientation, and thoroughness.
• Highly organized with multi-priority management.
• Self-starter in evolving role environments.
• Proficient in MS Excel, Outlook, PowerPoint, and Word.

Responsibilities

• Oversee community operations and ensure property standards are met.
• Supervise and support leasing team to achieve occupancy goals.
• Conduct property tours, process applications, and manage lease agreements.
• Oversee move-ins/outs and lease renewals.
• Address tenant concerns and maintain high customer service.
• Coordinate property maintenance and vendor services.
• Create and manage social media content to support leasing.

Skills

Leadership

Mentoring peers

Verbal communication

Written communication

Interpersonal skills

Time management

Detail-oriented

Organized

Proactive

Self-starter

Independence

Prioritization

Tools

Yardi Voyager

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Specialist

Full Time Independence, MO, US

Salary Range: $65,000.00 To $75,000.00 Annually

Location:

Travel between HVG properties in Independence/Saint Joseph, MO, and Springfield, IL as needed.

Reports to:

Regional Manager

Company Overview:

Highlands Vista Group (“HVG”) was formed in 2018 with a long‐term investment strategy in multifamily real estate. HVG cultivates a best-in‑class environment where residents, employees, and investors can all grow over the long-term through a strategy of acquiring and managing apartment communities in underserved US markets. Demonstrating strong growth since its founding, HVG is headquartered in Denver, Colorado and currently owns and manages more than 50 properties throughout the US Southeast and Midwest. We follow a common PATH of being Passionate, Authentic, Trustworthy, & Hardworking.

Job Summary:

The Operations Specialist is a seasoned property management professional responsible for overseeing the operations of sites in our MO/IL portfolio. This position demonstrates longevity, effectiveness, and leadership within the organization. The Operations Specialist frequently travels to nearby communities to provide operational support during transitions, new business, or staffing vacancies. They will work closely with leadership, contributing operational insight, mentorship, and hands‑on support to drive portfolio‑level success. This role ensures financial performance, operational efficiency, and high resident satisfaction.

Key Responsibilities:

• Oversee community operations and ensure property standards are met.
• Supervise and support the leasing team to achieve occupancy goals.
• Conduct property tours, process applications, and manage lease agreements.
• Oversee move‑ins, move‑outs, and lease renewals.
• Address tenant concerns and maintain excellent customer service.
• Coordinate property maintenance and vendor services.
• Create and manage social media content to support leasing efforts.
• Inspect common areas and vacant units for cleanliness and readiness.
• Collect rent, monitor budgets, and manage expenses.
• Prepare financial and operational reports as required.
• Ensure compliance with housing regulations (Tax Credit, HUD, etc.).
• Plan resident events and implement retention programs.
• Conduct market research and recommend rental adjustments.
• Maintain accurate records and follow Standard Operating Procedures (SOPs).
• Frequently travel to nearby communities within the regional portfolio.
• Provide operational support to nearby communities within the regional portfolio.
• Assist management team with new property acquisitions and transitions.
• Mentor and support Property Managers and new hires at surrounding properties, teaching and enforcing company policies and procedures.
• Provide ongoing support to Regional Manager, Area Manager, and Operations Specialist.
• Participate in portfolio‑level initiatives, operational improvements, and special projects as assigned.
• Perform all other duties as needed.

Desired Skills, Experience, and Qualifications:

• 5+ years of experience in property management with a demonstrated history of strong performance.
• Proven experience leading site operations and supervising onsite teams.
• Demonstrated ability to mentor peers and support leadership initiatives.
• Experience with Yardi Voyager
• Excellent verbal and written communication skills
• Excellent interpersonal skills and proven ability build relationships
• Proactive and independent with the ability to take initiative
• Excellent time management skills; detail‑oriented and thorough
• Highly organized with the ability to manage multiple priorities
• Self‑starter comfortable working in an environment with evolving roles and responsibilities
• Proficient in Microsoft Excel, Outlook, PowerPoint, and Word

Property Manager Career Path:

• Level 1 -Leasing Agent
• Level 3 -Property Manager
• Level 4 -Senior Property Manager
• Level 5 -Operations Specialist
• Level 6 -Area Manager
• Level 7 -Senior Area Manager
• Level 8 -Regional Manager
• Level 9 -Senior Regional Manager
• Level 10 -Director- Regional Management