Operations Specialist

Hedrickgardnerkincheloegarofalollc; Charlotte (NC); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life

Short-term Disability

Long-term Disability

HRA

FSA

401K

Educational Assistance

Pet Insurance

Paid Holidays

PTO Accrual

Job summary

Hedrick Gardner Kincheloe Garofalo LLC is seeking an Operations Specialist to assist attorneys, managers, and staff and to ensure all administrative and facility needs are met, creating a positive, efficient work environment.

The role emphasizes excellent customer service, willingness to help others, and coordinating office operations, mail, conferences, vendor relations and department support. Strong transportation is required and hours are typically 40 per week.

Qualifications

• HS Diploma, GED or equivalent combination of education and experience.
• Basic computer skills including internet searches and email.
• Excellent customer service and positive attitude.
• 2+ years of experience in an office administration or services role.
• Ability to commute to perform court runs and errands.

Responsibilities

• Assist attorneys, managers and staff and meet administrative and facility needs.
• Answer phones, greet clients, manage conference rooms, coordinate video conferences.
• Handle mail, shipping, document management, copying, scanning and shredding.
• Maintain office equipment and manage vendor relationships.
• Support other departments with various projects.

Skills

Customer service

Communication skills

Positive attitude

Office administration experience

Education

HS Diploma / GED

Tools

MS Word

MS Excel

MS Outlook

Adobe Acrobat

Job description

An Operations Specialist is responsible for assisting attorneys, managers and staff and ensuring that all administrative and facility needs are met, and creating a positive and efficient work environment. The position requires excellent customer service and a willingness to help others.

Core Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hospitality responsibilities include answering phones, greeting clients, scheduling conference rooms, tending to requests of clients and guests, arranging video conferences and conference calls, catering events, and setting up conference rooms.

Operations responsibilities include mailroom and courier duties, processing incoming and outgoing mail, including certified mail, UPS, FedEx, and other shipments, as well as mail distribution and related office services, document management including copying, scanning, organizing, burning CDs/DVDs or other digital file formats, and managing document backup and shredding.

Ability to perform minor repairs and maintenance tasks, such as replacing light bulbs, fixing door handles, and repairing furniture.

Administrative responsibilities include conducting research, assisting in the law library, ordering and distributing Office/Pantry supplies, and general administrative support.

Manage vendor relationships for office-related services, such as janitorial services, security, and building maintenance.

Managing office equipment, and overseeing maintenance and repairs.

Provide support to all departments by assisting with various projects.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.

HS Diploma, GED or a similar combination of education and experience.

REQUIRED: Basic computer knowledge to include internet searches and use of e-mail.

REQUIRED: Positive attitude and excellent customer service.

REQUIRED: 2+ years of experience in an office administration or services role.

REQUIRED: Transportation to preform court runs and other errands for the Firm

REQUIRED: Ability to communicate effectively both orally and in writing.

PREFERRED: Some experience in a similar office environment.

PREFERRED: Proficiency in the following software: MS Word, MS Excel, MS Outlook, Adobe Acrobat

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Must be able to operate a vehicle. The position requires the ability to lift up to 50 pounds to include office supplies, books and furniture with the assistance of proper moving apparatus such as a furniture or appliance dolly. This position is an active position and will sit, stand or bend as necessary. And must be able to push a mail cart or other similar equipment.

Position Type/Expected Hours of Work

This is a full-time position working 40 hours per week. Work days are typically Monday through Friday between the hours of 7:00 am and 6:00 pm. Occasional evening and weekend work may be required as job duties demand.

Travel

Travel is expected for this position on a limited basis to and from any firm office to include the possibility of an overnight stay. This position will make local deliveries and trips to the court house on a regular rotation with other department employees.

Work Environment:

• Indoor Office Setting
• Well-Lighted/Ventilated Environment
• Air Conditioned/Heated Environment
• 8 hour shift, 40 hours per week
• Monday to Friday
• Between 7:00 am and 6:00 pm
• 1 hour lunch

Benefits:

• Medical
• Dental
• Vision
• Life
• Short-term Disability
• Long-term Disability
• HRA
• FSA
• 401K
• Educational Assistance
• Pet Insurance
• Paid Holidays
• PTO Accrual

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Ability to commute/relocate:

Reliably commute or planning to relocate before starting work.

Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.