Office Services Assistant

Wyrick Robbins Yates & Ponton LLP; Raleigh (NC); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Benefits

Job summary

Wyrick Robbins Yates & Ponton LLP is seeking a full-time Office Services Assistant to support attorneys and staff. This role includes handling office services such as mail delivery and reception duties while ensuring smooth conference operations.

The ideal candidate will have a strong client service mentality, excellent interpersonal skills, and experience in an office environment, preferably within a law firm setting. Working conditions require lifting up to 40 pounds and maintaining a reliable vehicle for duties.

Qualifications

• Minimum of 1 year of office experience, ideally in a law firm.
• Strong client service mentality is a must.
• Valid driver's license with a clean driving record.

Responsibilities

• Perform office service functions including mail services and delivery.
• Set up and clean conference rooms; assist with catering orders.
• Answer phones and greet clients.

Skills

Client service mentality

Microsoft Office (Word, Excel, Outlook)

Interpersonal skills

Education

High school graduate or GED

Job description

We are looking for an Office Services Assistant to join our team working weekdays, Monday – Friday, day shift. This role reports to the Director of Office Services. Office Services provides general support to the firm’s attorneys and professional support staff. This is a paid full-time position that is eligible for paid holidays, paid time off and benefits.

Responsibilities include:

• Office service functions including in-house and outgoing mail services and delivery; faxes; copying services; courier services.
• Conference service functions including conference room setup/tear down; cleaning conference rooms; picking up/setting up catering; assisting with catering orders.
• Reception duties including answering phones, greeting clients, transferring calls, and scheduling conference rooms.
• Maintain office aesthetics, restock pantries/copy areas, performing closing duties.
• Special projects as assigned.

Requirements and Expectations:

• Availability to work full-time Monday – Friday, day shift
• High school graduate or GED.
• Minimum of 1 year of office experience desired; strong preference for experience within a law firm or professional services environment.
• Strong client service mentality is a must.
• Working knowledge of Microsoft Office (i.e., Word, Excel and Outlook) and Adobe Professional.
• Proactive, energetic, and hardworking team player.
• Excellent interpersonal skills and the ability to effectively and professionally interact with all levels of firm personnel, outside clients, and clerks of court.
• Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines. additional hours or overtime (over 40 hours) when requested and approved by the Director of Office Services.

Working Conditions:

• Use of privately owned and dependable vehicle. Proof of insurance required.
• Must possess and continually maintain a valid driver’s license with a clean driving record (No points, DUI’s, suspensions, or convictions for multiple and/or serious moving violations).
• Must be dependable and punctual regarding attendance.
• Must be able to lift up to 40 pounds and stand for long periods of time. Repetitive walking, bending, reaching, operating a computer and standard office equipment required. This is a non-sedentary position.

We encourage you to learn more about the people, practice areas, and commitments that make us unique.