Operations Specialist

Custom Goods, LLC; Carson (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Custom Goods, LLC is seeking an Operations Specialist to provide first level customer service and manage order entry, inventory inquiries, and carrier communications within our warehouse system.

You will work with internal staff to track orders, prepare shipping documents, and maintain data integrity in the WMS. Strong communication, data entry, and attention to detail are essential.

Qualifications

• Experience in distribution/fulfillment environment is preferred.
• Excellent oral and written communication skills.
• Ability to cross train others.
• Excellent data entry skills with high attention to detail.

Responsibilities

• Provide first level customer service to internal and external customers by phone or email.
• Process client orders, receipts, and order confirmations in the warehouse system.
• Maintain data integrity of account information in internal systems.
• Prepare shipping documents, BOLs, invoices, and barcodes for routing materials.
• Communicate with customers and staff regarding order status and inquiries.
• Track client activities and complete daily spreadsheets; update reports.

Job description

Summary/Objective:

In this role, the Operations Specialist provides the first level of customer service to internal and external customers by demonstrating prompt, and thorough attention to issues and requests. Work within the existing warehouse management systems to track and account for each customer order and communicate between customer and facility staff.

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Responsible for supporting the operation, including, but not limited to the following activities: Processing Client Orders or Receipts, Order Confirmations, Carrier Communications and Handling General Account Records.
• Communicate professionally, effectively and promptly with customers by telephone or written to provide information and support regarding the day to day business or whatever the inquiry that may arise by either customer or staff.
• Active participation in maintaining the data integrity of account information stored in the Company internal systems.
• Responsible for providing the departmental support functions on Client as assigned.
• Utilize the facility Information Systems to perform tasks related to Client account, such as, but not limited to: order entry, inventory inquiries, receipt processing
• Must be able to utilize and accurately complete daily reports and worksheets as required by both Client and Management.
• Ensuring accurate order entry and release of same information to staff as needed. Answer customer billing questions.
• Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
• Contact customers to respond to inquiries or to notify them of their order status or any adjustments.
• Assist in accurately tracking Client activities and complete daily spreadsheets.
• Confer with customers by telephone, email or in person to provide information about products and services, shipping and receiving, to take orders or to obtain details of same.
• Monthly billing responsibilities including close and enter charge codes for orders, receivers/work orders
• Prepare documents, such as work orders, bills of lading, shipping orders, commercial invoices, master BOL's, packing lists and barcode labels to route materials
• Must be able to effectively communicate with other Associates, Supervisors, Managers and Senior Management.
• Other duties as assigned

Core Behaviors:

• Servant Leadership
• Passion for Excellence
• Integrity
• Resilient
• Intense Safety Focus
• Trust

Required Education and Experience

• High school diploma or GED and two years' related experience.
• Experience in distribution/fulfillment environment is preferred.
• Knowledge of Microsoft Office/Outlook/ Warehouse Management System (WMS)
• Have excellent oral and written communication skills
• Ability to cross train others
• Excellent data entry skills. Ability to pay close attention to detail for typing, filing, sorting and proofing.
• Must be able to be professional at all time and flexible with changing situations.

• Must be able to communicate effectively orally and in writing
• Upholds organizational values

AAP/EEO Statement:

Custom Goods, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws.

This commitment extends to all aspects of Custom Goods' employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.