Import Operations Specialist

Custom Goods, LLC; Carson (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Custom Goods, LLC is seeking an Operations Specialist to provide first level customer service to internal and external customers and to manage order processing within the warehouse management system. You will communicate between customers and facility staff while ensuring data integrity and accurate billing.

The role requires strong communication skills, data entry accuracy, and the ability to adapt to changing situations in a distribution/fulfillment environment.

Qualifications

• High school diploma or GED.
• Two years' related experience.
• Experience in distribution/fulfillment environment preferred.
• Strong written and verbal communication skills.
• Proficient in data entry with attention to detail.
• Professional and adaptable to changing situations.
• Ability to cross train others.

Responsibilities

• Provide first level customer service to internal and external customers.
• Track and account for each customer order in warehouse systems.
• Communicate status and inquiries between customers and facility staff.
• Maintain data integrity of account information in internal systems.
• Process client orders, receipts, and carrier communications.
• Prepare shipping documents and ensure accurate order entry.
• Respond to billing questions and maintain daily reports.
• Record and monitor customer interactions and transactions.

Skills

Excellent communication

Data entry

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Warehouse Management System (WMS)

Job description

In this role, the Operations Specialist provides the first level of customer service to internal and external customers by demonstrating prompt, and thorough attention to issues and requests. Work within the existing warehouse management systems to track and account for each customer order and communicate between customer and facility staff.

Essential Functions:

• Responsible for supporting the operation, including, but not limited to the following activities: Processing Client Orders or Receipts, Order Confirmations, Carrier Communications and Handling General Account Records.
• Communicate professionally, effectively and promptly with customers by telephone or written to provide information and support regarding the day to day business or whatever the inquiry that may arise by either customer or staff.
• Active participation in maintaining the data integrity of account information stored in the Company internal systems.
• Responsible for providing the departmental support functions on Client as assigned.
• Utilize the facility Information Systems to perform tasks related to Client account, such as, but not limited to: order entry, inventory inquiries, receipt processing
• Must be able to utilize and accurately complete daily reports and worksheets as required by both Client and Management.
• Ensuring accurate order entry and release of same information to staff as needed. Answer customer billing questions.
• Keep records of customer interactions or transactions, recording details of inquiries, complaints, or comments, as well as actions taken.
• Contact customers to respond to inquiries or to notify them of their order status or any adjustments.
• Assist in accurately tracking Client activities and complete daily spreadsheets.
• Confer with customers by telephone, email or in person to provide information about products and services, shipping and receiving, to take orders or to obtain details of same.
• Monthly billing responsibilities including close and enter charge codes for orders, receivers/work orders
• Prepare documents, such as work orders, bills of lading, shipping orders, commercial invoices, master BOL’s, packing lists and barcode labels to route materials
• Must be able to effectively communicate with other Associates, Supervisors, Managers and Senior Management.
• Other duties as assigned

Core Behaviors:

• Servant Leadership
• Passion for Excellence
• Integrity
• Resilient
• Intense Safety Focus
• Trust

Required Education and Experience

• High school diploma or GED and two years’ related experience.
• Experience in distribution/fulfillment environment is preferred.
• Knowledge of Microsoft Office/Outlook/ Warehouse Management System (WMS)
• Have excellent oral and written communication skills
• Ability to cross train others
• Excellent data entry skills. Ability to pay close attention to detail for typing, filing, sorting and proofing.
• Must be able to be professional at all time and flexible with changing situations.
• Must be able to communicate effectively orally and in writing
• Upholds organizational values

AAP/EEO Statement

Custom Goods, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information or any other protected status in accordance with all applicable federal, state and local laws.

This commitment extends to all aspects of Custom Goods’ employment practices including, but not limited to, recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other terms and conditions of employment.