Operations & Recruitment Coordinator

Kairos Academies; Chicago (IL); On-site; USD 45,000 - 70,000; Full time

Job summary

Kairos Academies is seeking an Operations & Recruitment Coordinator to oversee student recruitment and enrollment processes. This role involves managing logistics, coordinating events, and supporting operational teams to enhance family communication and engagement. The ideal candidate will have a bachelor's degree and relevant experience, along with strong organizational and communication skills.

Qualifications

• Minimum of 3 years of experience in student recruitment or admissions.
• Strong organizational and project management skills.
• Experience in field operations and community engagement.

Responsibilities

• Manage the student enrollment system and coordinate recruitment events.
• Support teachers with recruitment efforts and oversee re-enrollment processes.
• Collaborate with the Director of Communications on marketing materials.

Skills

Organizational skills

Project management

Customer service

Communication

Data management

Education

Bachelor’s degree in Education, Business Administration, or related field

High School Diploma

Job description

The Operations & Recruitment Coordinator oversees the operational aspects of student recruitment and enrollment at Kairos Academies. This role will focus on managing the logistics of the enrollment process, leading field execution, coordinating events, and providing support to the operations teams.

Key Responsibilities:

• Manage the student enrollment system, ensuring smooth data entry, follow-ups, and communication with prospective families.
• Coordinate recruitment and enrollment events, including Open Houses, campus tours, and other outreach activities.
• Support teachers by providing coaching, guidance, and resources for field recruitment efforts, including follow-ups, onboarding, and community engagement.
• Collaborate with the Director of Communications to ensure marketing materials and messaging are aligned with enrollment strategies.
• Oversee re-enrollment processes, ensuring returning families are fully supported through registration and lottery processes.
• Manage operational logistics for school registration and lottery execution.
• As a flexible team member for operations-related tasks, supporting the COO and other departments as needed.
• Support the Director of Communications to track and report on recruitment progress, including conversion rates and event effectiveness, making data-driven recommendations for improvement.

Skills and Qualifications:

• Bachelor’s degree in Education, Business Administration, or related field.
• Minimum of 3 years of experience in student recruitment, admissions, or related roles.
• Strong organizational and project management skills.
• Ability to work with data and manage enrollment systems.
• Experience in field operations and community engagement, with a focus on customer service and family communication.
• Strong communication skills, both written and verbal.
• Collaborative mindset with the ability to adapt to evolving needs across teams.

Education and Experience:

• Minimum High School Diploma; bachelor's degree preferred.
• 3-5 years of related experience.

Flexible Schedule:

The Student Recruitment and Enrollment Manager will need to work flexible hours according to identified needs for the recruitment.

Salary Range: $45,000 - $70,000 per year.