Strategic Project Coordinator (Temporary)

Pepperdine University; Malibu (CA); On-site; USD 89,000 - 104,000; Full time

Job summary

Pepperdine University seeks a Strategic Project Coordinator to support on-campus and off-campus capital planning initiatives under the VP of Planning, Operations, and Construction. The role is 40 hours per week for an initial 6-month assignment with possible extension.

The position requires a bachelor’s degree, 5+ years of relevant experience, and strong communication, organization, and multitasking abilities. Proficiency with Pepperdine systems, Google Suite, and Adobe Acrobat is expected.

Qualifications

• Bachelor’s degree in Business, Management, Construction, or related field.
• 5+ years of professional work experience.
• Strong English written and verbal communication skills.
• Strong organizational skills with an emphasis on managing multiple tasks.
• Ability to work independently and as part of a team, with a professional demeanor and meet deadlines.
• Ability to utilize Pepperdine systems and software, including PMIS Kahua.
• Proficiency in Google Suite, Word, Excel, and Adobe Acrobat.

Responsibilities

• Act as a strategic partner to the Vice President in executing capital planning initiatives.
• Draft high-level correspondence and memoranda on behalf of the Vice President.
• Lead coordination among internal and external stakeholders, consultants, and contractors.
• Manage project-related workflows, identify issues, and propose solutions.
• Organize and facilitate meetings and develop agendas based on priorities.
• Prepare executive summaries and presentations on departmental and capital project status.
• Represent the Vice President in meetings and provide guidance on project direction.
• Perform administrative tasks, maintain files, track paperwork, and review notifications.
• Research, prepare, and present reports and presentations as requested.

Skills

English communication

Organizational skills

Multitasking

Independent work

Team collaboration

Education

Bachelor’s degree in Business/Management/Construction and related field

Tools

PMIS Kahua

Google Suite

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

Under the general supervision of the Vice President of Planning, Operations, and Construction (POC), the Strategic Project Coordinator supports the administration, operations, and project delivery for POC and the execution of processes and procedures related to all aspects of the department, including ad hoc strategic projects. This position is intended for 6 months with the possibility of extension toward the end of the assignment.

Duties

• Act as a strategic partner to the Vice President in the execution of all on-campus and off-campus capital planning initiatives. Research, analyze, and synthesize information to support planning decisions.
• Draft high-level correspondence and memoranda on behalf of the Vice President as required.
• Lead coordination and communication among internal and external stakeholders, consultants, and contractors to support complex capital projects.
• Manage project-related workflows, identify issues, and recommend solutions to ensure the smooth execution of strategic goals.
• Organize and facilitate meetings and develop agendas based on project priorities.
• Prepare executive summaries and presentations on the status of various departmental efforts and capital projects.
• Represent the Vice President in meetings with internal and external stakeholders, providing guidance and making recommendations that influence project direction and outcomes.
• Perform a broad range of administrative tasks, including maintain files, track paperwork, and review project notifications.
• Research, prepare, and present reports and presentations as requested.
• Provide customer service to ensure departmental objectives are met.
• Perform other duties as assigned.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

• Bachelor’s degree in Business, Management, Construction, or a related field
• 5+ years of professional work experience
• Strong English written and verbal communication skills
• Strong organizational skills with an emphasis on managing multiple tasks
• Ability to work independently and as part of a team, with a professional demeanor, and meet required deadlines
• Ability to utilize a variety of Pepperdine systems and software, including our Project Management Information System (PMIS), Kahua
• Proficiency in Google Suite, Word, Excel, and Adobe Acrobat

Preferred:

• Knowledge of Pepperdine institutional processes
• Knowledge of and experience in higher education
• Knowledge of and experience in design and construction project documentation, procedures, and protocols
• 5 - 7 years of experience in higher education and/or design and construction

This is a Restricted, Exempt, 40 hour per week position.

Expected Pay Range: $88,500 - $104,000 per year

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine's Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.