Campus Logistics Specialist

Pepperdine University; Malibu (CA); On-site; USD 36,000 - 39,000; Full time

Job summary

Pepperdine University in Malibu seeks a Campus Logistics Specialist to support campus logistics and arena management, coordinating with multiple departments to ensure world-class service and efficient operations.

You will manage parking reservations, assist with event scheduling via 25Live, handle office operations, vendor payments, and help plan large events from Admitted Waves Day to graduations, while upholding Pepperdine's mission and values.

Qualifications

• Bachelor’s degree required.
• 1 year of professional or educational experience in related fields or faith-based higher education.
• Strong commitment to Pepperdine University’s mission and values.
• Excellent oral communication and superior written communication.
• Collaborative approach with ability to build relationships across departments.
• Highly organized with strong time management and ability to meet deadlines.
• Discretion and confidentiality in handling information.
• Proactive, solutions-oriented with attention to detail.

Responsibilities

• Coordinate and monitor parking reservations and communicate with stakeholders.
• Assist with event logistics, scheduling, and space planning (25Live bookings).
• Support university events from planning to execution, ensuring high service standards.
• Handle office operations: payments, reconciliations, filing, and correspondence.
• Uphold Pepperdine’s mission and support a positive workplace culture.

Skills

Customer service

Oral communication

Written communication

Time management

Detail oriented

Interpersonal skills

Teamwork

Proactive

Education

Bachelor’s degree

Tools

Microsoft Office

Google Workspace

25Live

Job description

The Campus Logistics Specialist provides support and assistance to the department of campus logistics, including the campus logistics and arena manager and the university scheduler. Bringing excellence to all aspects of work and providing exceptional service, this position works directly with multiple departments, including Campus Logistics, Chief Operating Officer’s office, Department of Public Safety, Planning, Operations, and Construction, University Events, and all six schools of the University.

The Campus Logistics Specialist ensures a seamless and professional environment conducive to world-class service and high achievement. Serving as the first point of contact for colleagues and guests, as well as communicating on behalf of the division and University, this position employs hospitality, organization, and efficiency. This position is proactive and responsible for the timely administration of routine processes, as well as the overall function of the dynamic office environment.

The Campus Logistics Specialist embodies and helps establish a model workplace culture that promotes Pepperdine’s mission, vision, and strategic plan; pursues excellence in every aspect of its work; promotes collaboration and unity; attracts, engages, and retains the best employees; and honors each individual team member, among others.

Duties

• Parking Oversight
  • Coordinate and monitor parking reservations for the Malibu campus. Input details into the University’s Event Tracker and appropriately communicate with various stakeholders about reservations. Review, track, and respond to parking permit exception request forms and citation reviews. Plan and coordinate annual parking permit distribution to the Pepperdine community.
• Planning and Logistics
  • Assist and collaborate with University stakeholders, including schools and event-hosting departments, on event logistics for events, fundraisers, receptions, luncheons, conferences, and other similar gatherings designed to promote and maintain the University’s mission and vision. Develop and maintain relationships with internal departments, outside vendors, and volunteer groups. Responsible for reviewing and ensuring all phases of campus logistics are thought through and communicated appropriately, including supporting and assisting the University Scheduler in event scheduling, 25Live bookings, and space review and audits.
• Campus Events and Coordination
  • Assist with needs for special campus events, ensuring the highest level of service and spirit of excellence at all major University events. This includes Admitted Waves Day, graduations, new student orientation, and other large‑scale events.
• Office Operations
  • Process vendor payments, credit card payments, recharge forms, and reconciliations; manage files; formulate and maintain spreadsheets, department databases; interface with departments and outside vendors; coordinate meetings; review incoming mail and draft correspondence; etc.
• Perform other duties as assigned.
• Uphold the University mission through all work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required:

• Bachelor’s degree
• 1 year of professional or educational experience in related fields or faith-based higher education
• Passionate commitment to Pepperdine University and its mission, vision, values, and goals
• Commitment to the highest ethical standards, with personal and professional character and integrity
• Collaborative approach to work with a demonstrated ability to build relationships with a variety of personalities and work styles
• Excellent oral communication skills
• Superior written communication
• Superior discretion and confidentiality
• Exceptional organization, planning, and time management skills
• Appropriate sense of urgency and responsiveness
• Ability to meet deadlines and manage competing priorities
• Ability to quickly learn new processes and procedures and adapt to assignment changes
• Ability to work both independently and as part of a team
• Creative and solutions-oriented approach to problem solving
• Superior attention to detail
• Exceptional aptitude for customer service
• High levels of initiative and a proactive approach to work
• Commitment to excellence in every aspect of work
• Joyful and optimistic demeanor
• Familiarity and knowledge of Microsoft Office (Excel, Word, PowerPoint)
• Familiarity and knowledge of Google Suite
• General office familiarity with printers, scanners, copiers, phone systems, fax machines, etc.

Preferred:

• 2+ years of professional or educational experience in related fields or faith-based higher education
• Familiarity with Pepperdine University
• Experience or background in faith-based higher education

This is a Regular, Nonexempt, 40 hour per week position.

Expected Pay Range: $25.96 - $28.84 per hour

The above pay range reflects what Pepperdine University reasonably expects to pay for this position at time of posting. Actual compensation may vary based on relevant factors such as work experience, market conditions, education/training, and skill level. In addition to base pay, Pepperdine offers a robust and highly competitive benefits package.

Pepperdine is an Equal Employment Opportunity employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal, state, or local law. Pepperdine is committed to providing a work environment free from all forms of unlawful discrimination and harassment. Engaging in unlawful discrimination or harassment will result in appropriate disciplinary action, up to and including dismissal from the University.

Pepperdine is religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to pursue the very highest employment and academic standards within a context that celebrates and extends the spiritual and ethical ideals of the Christian faith. While students, faculty, and staff represent many religious backgrounds, Pepperdine is permitted under applicable law and reserves the right to seek, hire, and promote persons who support the goals and mission of the institution, including the right to prefer co-religionists who support Pepperdine’s Christian mission.

Qualified individuals should be able to show respect for workplace differences, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. The University conducts such screenings in compliance with applicable laws and with the objectives of evaluating risk and supporting a safe environment for students, faculty, staff, and guests; safeguarding key University assets including people, property, information, and the University’s reputation; and providing comprehensive job-related information to University leaders to enable them to make prudent hiring decisions. Individuals will be required to disclose any criminal convictions on a designated form after receiving a conditional offer of employment; failure to disclose accurate information may result in withdrawal of the offer or termination of employment. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws, including the Los Angeles County Fair Chance Ordinance.