Operations & Project Coordinator

CMHA Vernon; Missouri; Presencial; USD 44.000 - 47.000; Jornada completa

Descripción de la vacante

CMHA Vernon & District is seeking an organized Operations & Project Coordinator to join our team.

Reporting to the Director of HR and Operations, this role supports projects and operational initiatives across the organization, partnering with program leaders to take projects from planning through implementation, with focus on facilities, Adult Integrated Services, Wellness Housing, Affordable Housing and privacy administration.

Formación

• Diploma or degree in business administration, operations, or related field.
• 3–5 years of experience in operations, project coordination or nonprofit admin.
• Experience coordinating projects with multiple stakeholders.
• Strong organization and ability to manage priorities and deadlines.
• Excellent written communication, research and problem solving.
• Sound judgment and discretion with confidential information.
• Strong interpersonal skills and collaboration across programs.
• Advanced proficiency with Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
• Ability to work independently and follow projects through.

Responsabilidades

• Coordinate operational projects from planning through implementation and completion.
• Develop project plans, timelines, action trackers, status updates and supporting documentation.
• Coordinate facilities-related projects, including workspace improvements, site reconfigurations, accessibility improvements, equipment replacement and security enhancements.
• Coordinate vendors, contractors, quotes, schedules and project documentation.
• Support projects and operational initiatives within Adult Integrated Services, Wellness Housing and Affordable Housing.
• Assist with operational plans, service improvements, procurement, documentation and implementation of approved program changes.
• Support privacy and personal-information access requests through records coordination, tracking and document preparation under the direction of the Privacy Officer.
• Help review and update organizational policies, procedures, forms and operational resources.
• Research legislation, contractual requirements and nonprofit-sector practices to support organizational projects and policy development.
• Review processes and help identify practical opportunities to improve efficiency, consistency and accountability.
• Prepare reports, briefing notes, project updates, trackers and presentations.
• Collaborate with program leaders, employees, contractors, vendors and community partners.

Conocimientos

Project coordination

Multitasking

Written communication

Interpersonal skills

Independent work

Collaboration across programs

Microsoft 365 proficiency

Educación

Diploma/Degree in business administration / operations / project management

Herramientas

Microsoft 365

Descripción del empleo

Location: Vernon, British Columbia

Employment: Regular Full-Time | 37.5 hours per week

Reports to: Director of HR and Operations

Salary: $62,000–$66,000 annually

About the Role

CMHA Vernon & District is looking for an organized, practical and solutions-focused Operations & Project Coordinator to join our team.

Reporting to the Director of HR and Operations, this position supports projects and operational initiatives across the organization. The role works closely with program leaders to help take projects from planning through implementation, with particular involvement in facilities-related projects, Adult Integrated Services, Wellness Housing, Affordable Housing, privacy administration, policy and procedure development, and operational improvements.

This is a great opportunity for someone who enjoys coordinating projects, improving systems, solving practical problems and making sure important work gets followed through to completion.

What You'll Do

• Coordinate operational projects from planning through implementation and completion.
• Develop project plans, timelines, action trackers, status updates and supporting documentation.
• Coordinate facilities-related projects, including workspace improvements, site reconfigurations, accessibility improvements, equipment replacement and security enhancements.
• Coordinate vendors, contractors, quotes, schedules and project documentation.
• Support projects and operational initiatives within Adult Integrated Services, Wellness Housing and Affordable Housing.
• Assist with operational plans, service improvements, procurement, documentation and implementation of approved program changes.
• Support privacy and personal-information access requests through records coordination, tracking and document preparation under the direction of the Privacy Officer.
• Help review and update organizational policies, procedures, forms and operational resources.
• Research legislation, contractual requirements and nonprofit-sector practices to support organizational projects and policy development.
• Review processes and help identify practical opportunities to improve efficiency, consistency and accountability.
• Prepare reports, briefing notes, project updates, trackers and presentations.
• Collaborate with program leaders, employees, contractors, vendors and community partners.

What You Bring

• A diploma or degree in business administration, operations, project management, public administration, social services, community development or a related field, or an equivalent combination of education and relevant experience.
• Approximately three to five years of relevant experience in operations, project coordination, facilities-related projects, housing, social services or nonprofit administration.
• Experience coordinating projects involving multiple stakeholders, departments, vendors or locations.
• Strong organization and project coordination skills, with the ability to manage multiple priorities and deadlines.
• Excellent written communication, research and problem-solving skills.
• Sound judgment and discretion when working with confidential information.
• Strong interpersonal skills and the ability to work collaboratively across different programs and roles.
• Advanced proficiency with Microsoft 365, particularly Word, Excel, Outlook, Teams and SharePoint.
• Ability to work independently and follow projects through to completion.

The Following Would Be an Asset

• Experience coordinating facilities improvements, vendors, contractors, procurement or site-based projects.
• Experience with privacy administration, information access requests, records management, policy review or procedure development.
• Experience in community mental health, supportive or affordable housing, publicly funded services or the nonprofit sector.
• Project management or privacy-related education or certification.

Working With Us

This position works across office, program, housing and community environments and involves travel between CMHA Vernon & District sites. Occasional work outside regular hours may be required to coordinate scheduled project activities or minimize disruption to services.

CMHA Vernon & District is committed to creating an inclusive workplace that reflects the diversity of our community. We welcome applications from qualified candidates with diverse backgrounds, perspectives and lived experiences. Accommodation is available throughout the recruitment process upon request.