HR Services Coordinator (Exempt - Temporary)

City of Vernon; Fergus Falls (MN); On-site; USD 73,000 - 86,000; Full time

Job summary

City of Vernon seeks an HR Services Coordinator to deliver day-to-day HR programs and administration and to be a key contact for employees and leaders. The role supports onboarding, changes, offboarding and documentation with accurate employee data in Workday and other systems.

This 18-month temporary position requires an HR degree, two years of HR experience (unionized environment preferred), and strong organizational and communication skills.

Qualifications

• Degree or diploma in HR or related field.
• Two years HR experience, unionized environment preferred.
• Working toward CPHR designation.
• Knowledge of HR policies, practices and employment legislation.
• Proficient in Microsoft Office; Workday experience is an asset.
• Experience coordinating HR services functions (talent acquisition, onboarding, records, analytics, reporting).
• Strong organizational, time-management and attention to detail.
• Excellent communication and relationship-building skills.
• Customer-focused, solution-oriented service.
• Ability to work independently and in a team.
• Valid BC Driver's License Class 5.

Responsibilities

• Provides HR services support, responding to inquiries and directing complex matters to the team.
• Coordinates employee lifecycle processes including talent acquisition, onboarding, changes and offboarding.
• Maintains accurate employee records and HR data in systems including Workday.
• Supports administration of HR services policies and programs.
• Supports recruitment activities: posting, scheduling interviews, onboarding.
• Assists with job descriptions, evaluations, and workforce processes.
• Prepares reports, presentations, forms, and other HR materials; supports data collection and analysis.
• Exercises discretion and confidentiality with sensitive information.
• Collaborates with HR Services team and drives service excellence.
• Performs additional duties as required.
• Emergency service duties may apply as needed.

Skills

HR coordination

Employee onboarding

HR data analytics

Workday

MS Office

Communication skills

Teamwork

Policy knowledge

Attention to detail

Education

Degree or diploma in HR or related field

CPHR designation in progress

Tools

Microsoft Office

Workday

Job description

Application Closing Date:

Feb 1, 2027

Note: Posting comes off at 12:00am on the closing date, with the competition closing at 11:59pm the day prior.

Salary Range:

$72,702.00 - $85,531.77

Accepting applications until filled.

Effective immediately. 18 months (Temporary).

We are looking for a collaborative and service-oriented HR Services Coordinator to join our team.

The coordinator supports the day-to-day delivery of HR Services programs, processes, and administration and serves as a key point of contact for employees and leaders. The position provides timely information and assistance, coordinates HR Services activities, maintains accurate employee information and documentation, and helps ensure consistent and efficient service delivery.

The position builds strong working relationships across the organization and provides support and service while knowing when to collaborate with or collaborate with or

What You’ll Do:

• Provides responsive and professional HR Services support, responding to inquiries, providing information, coordinating requests, and directing more complex matters to the appropriate HR Services team member.
• Coordinates and supports employee lifecycle processes, including talent acquisition, onboarding, employee changes, and offboarding, ensuring information and documentation are complete and processed in a timely manner.
• Maintains accurate employee records and HR Services information in Workday and other systems, including employee data, organizational information, documentation, reporting, and related records.
• Supports the administration and delivery of HR Services programs, policies, and procedures.
• Supports talent acquisition activities, including posting positions, coordinating recruitment processes, scheduling interviews, preparing documentation, communicating with candidates, and supporting onboarding activities.
• Assists with job description and job evaluation, organizational changes, and workforce-related processes by gathering information, maintaining documentation, coordinating activities, and preparing materials for review by appropriate HR Services team members.
• Prepares reports, correspondence, presentations, forms, and other HR Services materials; assists with data collection and analysis and identifies opportunities to improve processes, systems, and service delivery.
• Exercises sound judgment, discretion, and confidentiality when handling sensitive employee and organizational information.
• Works collaboratively with the HR Services team and contributes to a culture of accountability, service excellence, continuous improvement, and teamwork.
• Performs other related duties as required.
• All persons employed by the City of Vernon will be required to assist the City in providing emergency services. Duties assigned during an emergency may differ from regular duties.

What you bring:

• A degree or diploma in Human Resources, Business Administration, or a related discipline.
• Two years of HR experience, preferably in a unionized environment.
• Working towards a Chartered Professional Human Resources (CPHR) designation
• Foundational knowledge of HR Services policies, practices, processes, and applicable employment legislation.
• Proficiency with Microsoft Office Suite and experience working with Human Resources Information Systems, Workday experience is an asset.
• Experience or exposure coordinating a range of HR Services functions, including:
• talent acquisition and onboarding;
• employee records and HR administration;
• HR data analytics and reporting;
• policy and program administration;
• Strong organizational and time-management skills, with the ability to coordinate multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
• Excellent communication, relationship-building, problem-solving and the ability to identify issues, seek appropriate guidance, and follow matters through to completion.
• A customer-focused approach, with a demonstrated ability to deliver responsive, practical and solutions-oriented service to stakeholders.
• Demonstrated ability to work effectively both independently and collaboratively as part of a high-performing team.
• Valid BC Drivers’ License Class 5.
• An equivalent combination of education and experience may be considered.

The City of Vernon wishes to thank all applicants; however, only those candidates selected for an interview will be contacted.