Operations Project Coordinator

University Center for Academic Excellence at UNC Charlotte; Charlotte (NC); Hybrid; USD 52,000 - 73,000; Full time

Job summary

An established academic institution seeks a dedicated Operations Project Coordinator to enhance financial and budgetary operations within the Advancement division. This role is pivotal in ensuring accuracy and compliance in budget management, supporting cross-functional projects, and improving departmental workflows. The ideal candidate will possess strong organizational skills and a keen attention to detail, making a significant impact on operational efficiency. Join a dynamic team where your contributions will support strategic goals and foster a collaborative environment for growth and excellence.

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Professional Development Opportunities

Flexible Work Schedule

Qualifications

• Bachelor’s degree and one year of related experience required.
• Experience in budget management and project coordination preferred.

Responsibilities

• Perform reconciliation and budget tracking for departmental expenditures.
• Support special projects and initiatives across Advancement Operations.

Skills

Budget Management

Project Coordination

Communication Skills

Problem-Solving Skills

Organizational Skills

Education

Bachelor’s Degree

Experience in Higher Education

Tools

Google Workspace

Banner Finance

49er Mart

Concur

Salesforce

Job description

Position Information

General Information

Vacancy Open to UNC Charlotte Employees Only Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000423 NC Salary Grade Equivalency GN11 Classification Title University Program Specialist - Journey Working Title Operations Project Coordinator Salary Range $52,721 - $72,491 Anticipate Hiring Range $52,721 - $65,901 FLSA Status Non Exempt Division University Advancement Department University Advance Operations (Adm) Work Unit UA Business Operations Work Schedule

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary. This position may be eligible for a telework schedule once onboarding into the position is complete and with supervisor approval.

Primary Purpose of Position

The Operations Project Coordinator is a member of the Advancement Business Operations Team, responsible for supporting the day-to-day financial and budgetary operations across multiple departments within the Advancement division. This role supports the centralized budgeting model by assisting with financial transactions, budget reconciliation, and maintaining accurate transaction journals. This position provides backup support to other members of the Advancement Business Operations Team on budgetary, administrative, and personnel-related tasks as needed.

The Operations Project Coordinator also plays a key role in supporting various cross-functional projects across the department, including initiatives related to donor stewardship and gift processing. This position ensures accuracy, consistency, and timeliness across all budget and project-related activities, supporting overall operational efficiency and strategic goals.

Minimum Education/Experience

Required Minimum Qualifications:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications

Graduation from a four-year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Essential Job Duties

• Perform reconciliation and budget tracking for departmental expenditures, ensuring accuracy and compliance with University guidelines.
• Process purchasing requests, journal entries, and other routine financial transactions.
• Assist with managing budgets funded by multiple sources, including state funds, foundation accounts, and restricted funds.
• Support special projects and initiatives across Advancement Operations units.
• Evaluate and improve departmental workflows and recommend procedural enhancements to increase efficiency.
• Assist the Donor Relations team in preparing stewardship reports and donor acknowledgements.
• Support the Gift Processing team with data entry and gift documentation workflows.
  
  

Other Work Responsibilities

• Serve as backup support to other Business Operations staff on administrative, budgetary, and/or personnel-related tasks.
• Assist with training departmental staff on financial systems, purchasing, travel, and reimbursement procedures.
  
  

Departmental Preferred Experience, Skills, Training/Education

• A minimum of 2 years of experience in budget management or project coordination, preferably in a higher education or non-profit environment.
• Proven ability to handle core business functions and provide support for complex projects within a constantly evolving work environment.
• Knowledge of university financial policies and procedures.
• Demonstrated experience with monthly reconciliation of funds and complex budgets.
• Familiarity with gift processing, donor stewardship practices, and advancement systems is a plus.
• Project coordination or project managment experience, including working with cross-functional teams.
• Strong organizational and problem-solving skills with attention to detail.
• Effective written and verbal communication abilities.
• Proficiency with Google Workspace, Banner Finance, 49er Mart, Concur, and Salesforce.
• Ability to handle sensitive information with discretion.
  
  

Necessary Licenses or Certifications Work Location Foundation Building Posting date 05/08/2025 Closing date 05/15/2025 Proposed Hire Date Contact Information Special Notes to Applicants

• This position is for UNC Charlotte Permanent employees only.
• Please do not apply for this position if you are not a current UNC Charlotte Permanent employee. Your application will not be considered.
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write ‘see resume’ on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
  
  

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
• UNC Charlotte Website
• HERC Job Board
• Inside Higher Education
• Circa (formerly known as Local JobNetwork)
• Another Website
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Other
• Where did you learn about this posting? (Open Ended Question)
• * This posting is for UNC Charlotte permanent employees only. Are you a current UNC Charlotte permanent part-time or full-time employee?
• No
• Yes
• * Do you have experience with reconciling budgets and tracking departmental expenditures? If so, please explain your experience. (Open Ended Question)
• * Are you familiar with systems like Banner Finance, 49er Mart, Concur, or Salesforce? Which ones have you used, and for what tasks? (Open Ended Question)
• * Describe your role in supporting cross-functional teams or special projects. How did you ensure tasks were completed on time? (Open Ended Question)
• * Have you worked with donor stewardship or gift processing teams? What was your role, and how did you contribute? (Open Ended Question)
  

Applicant Documents

Required Documents

• Resume / Curriculum Vitae
• Cover Letter / Letter of Interest
• Contact Information for References
  
  

Optional Documents