Operations Project Coordinator

University of North Carolina Charlotte; Charlotte (NC); On-site; USD 52,000 - 73,000; Full time

Job summary

An established industry player is seeking an Operations Project Coordinator to enhance financial and budgetary operations within its Advancement division. This role is essential for ensuring accuracy and compliance in financial transactions, supporting various cross-functional projects, and improving departmental workflows. The ideal candidate will have a Bachelor's degree and relevant experience in budget management or project coordination. Join a dynamic team that values efficiency and strategic goals, and make a meaningful impact in a supportive work environment. If you thrive in a collaborative setting and have a passion for operational excellence, this opportunity is perfect for you.

Qualifications

• Bachelor's degree and one year of related experience required.
• Experience in budget management or project coordination preferred.

Responsibilities

• Perform reconciliation and budget tracking for departmental expenditures.
• Process purchasing requests and journal entries.
• Assist with managing budgets funded by multiple sources.

Skills

Budget Management

Project Coordination

Financial Transactions

Data Entry

Communication Skills

Problem-Solving Skills

Education

Bachelor's Degree

Tools

Google Workspace

Banner Finance

49er Mart

Concur

Salesforce

Job description

Operations Project Coordinator

Please see Special Instructions for more details.

• This position is for UNC Charlotte Permanent employees only.
  * Please do not apply for this position if you are not a current UNC Charlotte Permanent employee. Your application will not be considered.*
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist.
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. This position may be eligible for a telework schedule once onboarding into the position is complete and with supervisor approval.

The Operations Project Coordinator is a member of the Advancement Business Operations Team, responsible for supporting the day-to-day financial and budgetary operations across multiple departments within the Advancement division. This role supports the centralized budgeting model by assisting with financial transactions, budget reconciliation, and maintaining accurate transaction journals. This position provides backup support to other members of the Advancement Business Operations Team on budgetary, administrative, and personnel-related tasks as needed.

The Operations Project Coordinator also plays a key role in supporting various cross-functional projects across the department, including initiatives related to donor stewardship and gift processing. This position ensures accuracy, consistency, and timeliness across all budget and project-related activities, supporting overall operational efficiency and strategic goals.

Required Minimum Qualifications:

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four-year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Vacancy Open to	UNC Charlotte Employees Only
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000423
NC Salary Grade Equivalency	GN11
Classification Title	University Program Specialist - Journey
Working Title	Operations Project Coordinator
Salary Range	$52,721 - $72,491
Anticipate Hiring Range	$52,721 - $65,901
FLSA Status	Non Exempt
Division	University Advancement
Department	University Advance Operations (Adm)
Work Unit	UA Business Operations
Work Schedule
Primary Purpose of Position
Minimum Education/Experience
Essential Job Duties	Perform reconciliation and budget tracking for departmental expenditures, ensuring accuracy and compliance with University guidelines. Process purchasing requests, journal entries, and other routine financial transactions. Assist with managing budgets funded by multiple sources, including state funds, foundation accounts, and restricted funds. Support special projects and initiatives across Advancement Operations units. Evaluate and improve departmental workflows and recommend procedural enhancements to increase efficiency. Assist the Donor Relations team in preparing stewardship reports and donor acknowledgements. Support the Gift Processing team with data entry and gift documentation workflows.
Other Work Responsibilities	Serve as backup support to other Business Operations staff on administrative, budgetary, and/or personnel-related tasks. Assist with training departmental staff on financial systems, purchasing, travel, and reimbursement procedures.
Departmental Preferred Experience, Skills, Training/Education	A minimum of 2 years of experience in budget management or project coordination, preferably in a higher education or non-profit environment. Proven ability to handle core business functions and provide support for complex projects within a constantly evolving work environment. Knowledge of university financial policies and procedures. Demonstrated experience with monthly reconciliation of funds and complex budgets. Familiarity with gift processing, donor stewardship practices, and advancement systems is a plus. Project coordination or project managment experience, including working with cross-functional teams. Strong organizational and problem-solving skills with attention to detail. Effective written and verbal communication abilities. Proficiency with Google Workspace, Banner Finance, 49er Mart, Concur, and Salesforce. Ability to handle sensitive information with discretion.
Necessary Licenses or Certifications
Work Location	Foundation Building
Posting date	05/08/2025
Closing date	05/15/2025
Proposed Hire Date
Contact Information
Special Notes to Applicants	This position is for UNC Charlotte Permanent employees only. * Please do not apply for this position if you are not a current UNC Charlotte Permanent employee. Your application will not be considered.* The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   
   
   
   • UNC Charlotte Website
   
   
   • HERC Job Board
   
   
   • Inside Higher Education
   
   
   • Circa (formerly known as Local JobNetwork)
   
   
   • Another Website
   
   
   • Agency Referral
   
   
   • Advertisement/Publication
   
   
   • Personal Referral
   
   
   • Other
   
   
   
   


2. 
   Where did you learn about this posting?
   

   (Open Ended Question)

   
   


3. *
   This posting is for UNC Charlotte permanent employees only. Are you a current UNC Charlotte permanent part-time or full-time employee?
   
   
   
   • No
   
   
   • Yes
   
   
   
   


4. *
   Do you have experience with reconciling budgets and tracking departmental expenditures? If so, please explain your experience.
   

   (Open Ended Question)

   
   


5. *
   Are you familiar with systems like Banner Finance, 49er Mart, Concur, or Salesforce? Which ones have you used, and for what tasks?
   

   (Open Ended Question)

   
   


6. *
   Describe your role in supporting cross-functional teams or special projects. How did you ensure tasks were completed on time?
   

   (Open Ended Question)

   
   


7. *
   Have you worked with donor stewardship or gift processing teams? What was your role, and how did you contribute?
   

   (Open Ended Question)

   
   

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae


2. Cover Letter / Letter of Interest


3. Contact Information for References

Optional Documents