Operations & Project Coordination Specialist

McKissack & McKissack; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

FSA

HSA

401k Plan

Job summary

McKissack & McKissack in the Washington, D.C. area is hiring an Operations Coordinator to support multiple Project Managers and project teams. You will organize project documentation, run meetings, and help produce weekly and monthly reports.

A strong candidate is highly organized, tech-savvy, and capable of managing several projects at once. The role emphasizes coordination across SharePoint, Teams, and OneDrive, with a focus on accuracy, timeliness, and client-ready reporting.

Qualifications

• Degree preferred in business administration, project management, construction management, engineering, or related field.
• 3+ years of experience supporting project managers, program managers, construction managers, or technical teams.
• Experience managing documents and collaboration platforms such as Microsoft Teams, SharePoint, and OneDrive.
• Strong proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Experience preparing meeting minutes, action items logs, and project reports.
• Familiarity with PM software like Procore, PMWeb, e-Builder, Smartsheet, or Asana.

Responsibilities

• Maintain project file structures and ensure all project documentation is organized and stored in SharePoint, Teams, OneDrive, and other approved systems.
• Assist Project Managers with startup activities, including project setup, folder creation, templates, and controls documentation.
• Monitor documentation for completeness and compliance with standards.
• Coordinate project kick-off meetings and assist in implementing project management plans.
• Support project teams by maintaining logs, trackers, databases, and records.
• Schedule, coordinate, and attend recurring project meetings; prepare agendas and distribute minutes and action items.
• Track action items and follow up on status, due dates, and issues; coordinate stakeholder communications.
• Assist in weekly, monthly, and executive project reports; gather and input data into reporting systems; develop charts and dashboards.

Skills

Organizational skills

Communication

Time management

Multitasking

Attention to detail

Education

Associate or Bachelor's degree in Business Administration / Project Management / Construction Management / Engineering

Tools

Microsoft Teams

SharePoint

OneDrive

Procore

PMWeb

e-Builder

Smartsheet

Asana

Job description

McKissack & McKissack in the Washington, D.C. area is hiring an Operations Coordinator to support multiple Project Managers and project teams. You will organize project documentation, run meetings, and help produce weekly and monthly reports.

A strong candidate is highly organized, tech-savvy, and capable of managing several projects at once. The role emphasizes coordination across SharePoint, Teams, and OneDrive, with a focus on accuracy, timeliness, and client-ready reporting.