Operations & Onboarding Coordinator

Minerva; New York (NY); On-site; USD 95,000 - 121,000; Full time

Benefits offered by this job

Equity

Medical, dental and vision

Unlimited PTO

Monthly fitness stipend

Annual company offsite

Job summary

Minerva, based in New York, is growing its operations team to streamline access, onboarding, and vendor management. You will own the processes across hiring, equipment, and contracts, collaborating with engineering to automate repetitive tasks and improve throughput for NY and international hires.

Join a fast-moving startup environment where your written procedures, audit-ready workflows, and clear communications will drive efficiency.

Qualifications

• 1–3 years in operations, people operations, recruiting coordination, office or business operations, ideally at a startup or another fast, scrappy team.
• You finish things. Nothing you own falls through.
• You're organized enough that a process you run is easy to audit and easy to hand off.
• You write clearly and keep people informed without being asked.
• You use AI tools in your own work every day and you're curious about doing more with them.
• Discretion with personal and candidate information.
• You're in New York City or willing to relocate.

Responsibilities

• Keep access and devices in order. Who has which tool, and who doesn't anymore, tracked well enough to hand to an auditor.
• Run onboarding and offboarding logistics. Accounts, equipment and background checks for hires in New York and abroad, so every first day starts ready.
• Keep interviews moving. Schedule loops and chase feedback, so no candidate waits on us.
• Manage vendors and renewals. Track contracts and renewal dates, run the intake for new tools, and chase what's overdue.
• Write the playbook. Every recurring process gets a documented, current procedure someone else could follow.
• Find the next thing to automate. You'll know which steps waste the most time, because you're the one doing them.

Job description

Minerva, based in New York, is growing its operations team to streamline access, onboarding, and vendor management. You will own the processes across hiring, equipment, and contracts, collaborating with engineering to automate repetitive tasks and improve throughput for NY and international hires.

Join a fast-moving startup environment where your written procedures, audit-ready workflows, and clear communications will drive efficiency.