Operations Office Coordinator — Streamline Admin & Logistics

Arvato; Cumming (IA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company matching

Paid time off

Flexible Spending Accounts

Tuition reimbursement

Commuter benefits

Job summary

Arvato is seeking an organized Office Administrator to support the operations team. The role focuses on maintaining smooth office operations, handling paperwork, invoices, travel arrangements, and meeting minutes.

A minimum of 2+ years of relevant experience is required to join a collaborative and growth-minded environment. The ideal candidate will be proficient in MS Office, possess strong communication and time-management skills, and be able to work both independently and as part of a team

Qualifications

• Proven experience as an office administrator, ideally 2+ years.
• Ability to be flexible in respect of work standards and demands, work under pressure and meet deadlines.
• Willingness to learn and adapt to changing priorities.
• Excellent organizational and detail-oriented skills.
• Outstanding communication and interpersonal abilities.
• Fluent English.
• Multi-tasking and time-management capabilities.
• Experience with MS Office and SharePoint in a corporate setting.
• Experience with payroll hours/roster management and SAP is preferred but not required.

Responsibilities

• Provide day-to-day administrative support to Management & Team (Technical Services, Planning, Data Centre Installers, etc.).
• Create, update and maintain paperwork, records and databases.
• Manage post, invoices and high-priority documentation.
• Liaise with Planning, HR & Recruitment, and Business Operations.
• Process invoicing and quotations.
• Book travel arrangements (flights, hotels, etc.).
• Perform ad hoc and administrative duties as required.
• Inventory tracking (Uniforms, Consumables).
• Take meeting minutes.

Skills

MS Office

Power BI

Communication

Time management

Teamwork

Tools

SAP

MS SharePoint

Job description

Arvato is seeking an organized Office Administrator to support the operations team. The role focuses on maintaining smooth office operations, handling paperwork, invoices, travel arrangements, and meeting minutes.

A minimum of 2+ years of relevant experience is required to join a collaborative and growth-minded environment. The ideal candidate will be proficient in MS Office, possess strong communication and time-management skills, and be able to work both independently and as part of a team