Operations Office Admin & Records Specialist

Bertelsmann-Jobs; Cumming (IA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Disability Insurance

401(k) with company match

Paid time off & holidays

Flexible Spending Accounts

Tuition reimbursement & scholarships

Employee Assistance Program

Job summary

Arvato is a leading global 3PL service provider in supply chain management and e‑commerce. This role supports the operations team with administrative tasks, records management, invoicing and travel bookings. A minimum of 2+ years in an office administrator role is preferred.

You will liaise with Planning, HR, and Business Operations, ensuring documentation and databases are up to date while maintaining efficiency in a fast-paced environment.

Qualifications

• Proven experience as an office administrator or similar role (2+ years).
• Ability to manage multiple tasks under pressure and meet deadlines.
• Strong organizational and interpersonal skills with attention to detail.

Responsibilities

• Provide day-to-day administrative support to Management & Team (Technical Services, Planning, Data Centre Installers).
• Create, update and maintain paperwork, records and databases.
• Manage post, invoices and key documentation; liaise with Planning, HR, Recruitment, and Operations.
• Process invoicing and quotations; book travel arrangements.
• Perform other ad hoc administrative duties and inventory tracking.

Skills

MS Office

SharePoint

SAP

Payroll management

Project management

Quality systems (ISO9001)

Communication skills

Organizational skills

Tools

MS Word

MS Excel

Power BI

Job description

Arvato is a leading global 3PL service provider in supply chain management and e‑commerce. This role supports the operations team with administrative tasks, records management, invoicing and travel bookings. A minimum of 2+ years in an office administrator role is preferred.

You will liaise with Planning, HR, and Business Operations, ensuring documentation and databases are up to date while maintaining efficiency in a fast-paced environment.