Operations Office Assistant — Hybrid, Growth & Development

Paul Angell Foundation; Chicago (IL); Hybrid; USD 68,000 - 75,000; Full time

Benefits offered by this job

Healthcare: 100% paid Platinum PPO for

Dental and Vision premiums paid

Job summary

The Paul Angell Foundation seeks an Operations Administrative Assistant to provide high-quality administrative and operational support to the Operations team and the broader Foundation. This role ensures office functions, communications, and systems run smoothly, reporting to the Office and Operations Manager and supporting the Vice President of Operations.

Ideal candidates are organized, dependable, and service-oriented, able to manage multiple tasks, learn new processes, and interact

Qualifications

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Demonstrated reliability, accountability, and follow-through.
• Strong interpersonal and written and verbal communication skills.
• A helpful, responsive, and service-oriented approach to working with others.
• Ability to manage multiple responsibilities, priorities, and deadlines while staying organized.
• Ability to follow established processes while exercising good judgment and initiative.
• Ability to work independently and collaboratively as part of a team.
• Comfort interacting professionally with staff, visitors, vendors and external partners.
• Ability to learn and effectively use workplace technology and administrative systems.
• Ability to handle confidential information.

Responsibilities

• Support the Operations team with the day-to-day functioning of the Paul Angell office.
• Coordinate guest registration and building access for visitors, candidates, vendors, and other guests.
• Submit and track routine building service and facilities requests.
• Help maintain organized, welcoming common spaces, meeting rooms, and kitchen areas.
• Monitor office supplies and coordinate stocking and ordering.
• Receive and organize office deliveries, mail, and packages.
• Support staff meetings, events, celebrations, and meals, including setup and cleanup.
• Provide general administrative support to the VP of Operations and the team.
• Help maintain Operations files, trackers, calendars, and systems.
• Assist with scheduling, coordination, data entry, and routine follow-up for projects.
• Support Foundation-wide meetings, events, and activities.

Skills

Organizational skills

Attention to detail

Reliability

Interpersonal communication

Written & verbal communication

Customer service

Multitasking

Team player

Service-oriented

Education

High school diploma or equivalent

Job description

The Paul Angell Foundation seeks an Operations Administrative Assistant to provide high-quality administrative and operational support to the Operations team and the broader Foundation. This role ensures office functions, communications, and systems run smoothly, reporting to the Office and Operations Manager and supporting the Vice President of Operations.

Ideal candidates are organized, dependable, and service-oriented, able to manage multiple tasks, learn new processes, and interact