Hybrid Administrative Assistant - Office & Operations

HH Angus New; Vancouver (WA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Defined Benefit Pension

Hybrid work structure

Wellness programs

Professional development

Job summary

HH Angus is seeking an Administrative Assistant to join our team as the first point of contact for clients, employees, and guests. The role emphasizes operational support, event coordination, and seamless day-to-day office management in a dynamic environment.

You will collaborate with administrative staff, project teams, and leadership to ensure a professional, client-focused office experience and efficient operations, with a hybrid work arrangement and growth opportunities.

Qualifications

• Degree or Diploma in Administration or equivalent.
• 2+ years of experience in office administration.
• Experienced in office management and daily operations.
• Excellent written and verbal communication skills with high attention to detail.
• Proficient in MS Office (Word, Excel, Outlook, Teams).
• Strong verbal and written communication skills.
• Strong organizational and time-management skills.
• Bilingual, an asset.
• Keen learner with a self starter mentality.

Responsibilities

• Manages the reception area; greets clients and visitors; ensures they are properly logged in and connected to their parties.
• Operates the company phone system and ensures company contact lists are current.
• Coordinates response in the event of medical emergency.
• Oversees the use of the company meeting rooms: bookings, cleanliness, resource set up.
• Executes receipt and delivery of correspondence; ensures equipment is in working order.
• Coordinates Lunch and Learns, training courses and seminars; completes conference registrations.
• Controls and refreshes inventory of stationery and office supplies.
• Coordinates catering for company meetings as required.
• Maintains and updates the office access listing and parking records; issues parking stickers & entry fobs.
• Provides calendar management support, coordinating meetings and appointments.
• Attends meetings, takes and distributes minutes as needed.
• General administration such as typing, formatting reports, and editing specifications.
• Makes travel bookings as necessary.
• Coordinates and orders business cards; assists with workstation setup.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Bilingual

Education

Degree or Diploma in Administration

Tools

MS Office

Job description

HH Angus is seeking an Administrative Assistant to join our team as the first point of contact for clients, employees, and guests. The role emphasizes operational support, event coordination, and seamless day-to-day office management in a dynamic environment.

You will collaborate with administrative staff, project teams, and leadership to ensure a professional, client-focused office experience and efficient operations, with a hybrid work arrangement and growth opportunities.