Operations Manager - SST San Antonio (Pool)

Socket.dev; San Antonio (TX); On-site; USD 60,000 - 95,000; Full time

Job summary

Socket.dev in San Antonio, TX, is seeking a School Operations Manager to assist the Principal with daily responsibilities and ensure alignment with state standards.

The role focuses on maintaining facilities, managing attendance, coordinating purchases, and overseeing nutrition programs while supporting the overall operations of the campus.

Qualifications

• Bachelor’s degree from an accredited college or university, or a minimum of 2 years SST Schools experience.

Responsibilities

• Maintain the school building
• Ensure attendance is taken according to policies
• Purchase materials and supplies for school
• Oversee afterschool snacks and nutrition programs
• Oversee student withdrawal processes and documentation
• Supervise office staff to ensure duties are fulfilled
• Arrange bus transportation for certain school events
• Maintain timely processing of records and enrollment data
• Prepare materials for CIP and district budget planning
• Review and approve timesheets for non-exempt staff
• Coordinate procurement and vendor management for best pricing

Skills

Communication

Organize programs

Computer use

Education

Bachelor’s degree or 2 years SST schools experience

Tools

Accounting software

Job description

JobDescriptions - Human Resources Department

• Position: OperationsManager
• Department/Campus: Campus
• Reports to: Principal
• FLSA Status: Exempt
• Pay Grade: Band5
• Job Type: FullTime
• Work Hours: NormalSchoolhours

JOB GOAL

The School Operations Manageris responsible forassistingthe School Principal with assigned responsibilities to ensure that all students meet or exceed theState Standards by implementing the policies,regulationsand procedures of theSchool Board.Inherent in the position are the responsibilities for general operations of the school.

POSITION QUALIFICATIONS:

• Bachelor’sDegreefromanaccreditedcollegeoruniversity,oraminimumof2yearsSSTSchoolsexperience.

DUTIESANDRESPONSIBILITIES:

• Themaintenanceoftheschoolbuilding
• MakesurethatAttendanceistakenaccordingtothepoliciesandprocedureseveryday
• Purchasematerialsandsuppliesfortheschool
• Beresponsible forchildnutritionprogramsanditsimplementationaccordingtorulesandregulations
• Overseetimelyandaccuratelyprocessingoffree/reducedlunchapplications
• Oversee studentwithdrawalprocessand itsproperdocumentation
• Superviseofficestafftomakesuretheyfulfiltheirdutiesandresponsibilities
• Arrangebus transportationforcertainschoolevents
• Beresponsibleforafterschoolsnacks
• Maintainvalidbuildingpermits
• Gatherquotes forimprovements
• Overseeregistrarinadmissionof newstudentsandre-enrollmentof currentstudents
• Overseeregistrar inmaintainingstudent’sfiles
• OverseeregistrarfortimelyprocessingofRecords/T-rexrequests
• HelpprincipalinpreparationfortheLottery
• Ensuretimelycompletionofworkordersfromschoolprincipalsandadministrativeofficeforbuildingandground maintenance and construction work.
• Regularlyreviewassignmentofjob prioritiesandworkorderswithforemen.
• Keepaccuraterecordofmaterials orderedorreadilyavailable.
• Assignworkschedulesofrenovation,remodelingandrepairsofschooldistrictbuilding andgroundfacilities.
• Accurately estimatecostofprojects.
• Coordinatedistrictbudgetrequestsandprojecteddistrict-widemaintenanceandconstructionneedswithdistrictofficials.
• Appropriatelyrequisitiondistrictexpendituresforbuildingandgroundmaintenanceandrepairwork.
• Suggestand implementaneffective programfor upgrading districtfacilities.
• Befamiliarwiththefinancialproceduresandpoliciesmanual,helpcorrectcomplianceissuesbeforedelegatingtocentraloffice.
• Beingable tousetheaccountingsoftwareeffectively
• Beabletopullandinterpretreportstokeeptrackofschool’sfinancialstatus.
• Overseetheschool’spurchasing/procurementprocess(requisition,purchaseorder,receivinggoodsandservices,invoice processing), and work with related people as needed.
• Makesurethecampusworkwiththevendorsthatprovidethemostcompetitivepricingforcommonlypurchaseditems, and the best value is obtained.
• Overseeingandensuringthatthevendorsarepaidtimelyandcleancredithistoryismaintained.
• Process reimbursementstimely.
• Prepare andsubmitmonthlypayrollchangeforms(timesheets,insurance paperwork,etc.)
• Maintainingcurrentagreements for allcontractedservices.Following biddingprocessasnecessary.
• Beresponsiblefortheactivityfund.Overseethedeposits,withdrawals,andmonthlyreconciliations.Encourage fundraising activities campus-wide. Oversee uniform sale.
• Maintainingtimeandeffortdocuments,andsubmittingtimelytothecentraloffice.Beingfamiliarwithgrantprograms’ allowableactivities,andresolvingissueaspossiblebeforesendingdocumentstothecentral office.
• HelpingtheprincipalinthedevelopmentoftheCampusImprovementPlan(CIP),beingfamiliarwiththebudgetitemslisted.
• Befamiliarwiththegrantbudget/balance,andprovideregularinformationtotheprogramstakeholdersinordertoassure timelyspending.
• Maintain/overseemaintenanceofpurchaseorders(PO);clean-upcancelled/unuseditems,fulfillusedonesinordertohelp with accurate forecasting of future expenditures.
• Coordinatecorrection/reclassificationofgrantexpenditureswiththe grantsdepartment.
• Informgrantsdepartmentimmediatelyregardingposition/dutychangesof grantpaidemployees.
• Ensuretimelycompletionofworkordersfromschoolprincipalsandclusteroffice personnelforfinancerelatedwork.
• Makesurethatanaccuraterecordoffinancialtransactionsiskeptorderlyandreadilyavailableforreviewinsoftandhard copy format contemporarily.
• Responsibleforsorting,distributinganduploadingreceipts-invoices forthe clusteraccountantinthe clusteroffice.
• Workdirectly withtheschoolsecretarytoadequately achievethefinancedepartment'sgoalsandobjectives.
• Preparematerials(e.g.Activityfundmonthlyreconciliation,reportsanalyses,collectrevenueincompliancewithaccountingprocedures,etc.)forthepurposeofdocumentingactivities,makingpresentationsand/orproviding supporting materials for requested actions.
• Preparemonthlyactivity fundreconciliationaccording to Activity fundguideline.
• Reviewdailycash receipts.
• Communicatewiththepayrolldepartmentregardingissuesaboutemployees’payroll(employeeshallunderany circumstances not contact the payroll department directly)
• Reviewandapprovetimesheets fornon-exemptemployeesonbimonthlybasis
• Keep recordsofextra dutypayments for exemptemployees
• Keeprecordsofworkdaysforsubstituteteachers
• Submitexemptemployees’extradutyandsubstituteteacherrecordsonmonthlybasiswiththePrincipalsapproval (currentlysubmittedonpaper basedPayroll ChangeForms, will beconverted toonlineformat)
• Reviewthepaystubseachmonthandcheckextraduty payments,activeemployees,andterminatedemployees
• Enterstipend paymentinformationforqualifiedteachersontheHRPortal
• EnterleavesforemployeeswithabsencesontheHRPortal
• Communicatewithpayrolldepartmentaboutpayrollrelatedissues
• Reviewandapprovetimesheetsandpayrollchangeforms
• Performsotherjob-relateddutiesasassigned.

SKILLSANDABILITIES:

• Abilitytocommunicateeffectivelyinbothwrittenandoralformswithalllevelsofmanagement,bothinternalandexternal to the district.
• Abilitytoestablishandmaintaineffectiveworkingrelationshipsbothinternalandexternaltothedistrict.
• Abilitytoorganizespecialprogramsforassignedlocation(s).
• Abilitytousecomputerincludingsoftware,databaseusedbythedistrict,spreadsheetandwordprocessingsoftware, calculator, copy machine and telephone.
• Abilityto analyzedata
• Abilitytouseeffectiveinterviewtechniques,effective public speakingskills,andproblem-solvingskills

WORKENVIRONMENTANDPHYSICALREQUIREMENTS:

• LightWork:may requireoccasionallightlifting.
• Nightsandweekendactivitieswillbeoccasionallyrequired.
• Positionisinofficesettingandmayinvolveprolongedworkatadeskinonelocation.
• Moderatetravelisrequired.