Financial Clerk (Grades 9-12)

Dallas Independent School District; Dallas (TX); On-site; USD 40,000 - 54,000; Full time

Job summary

Dallas Independent School District is seeking a Financial Clerk for grades 9-12 to manage the Principal’s and Campus’ P-cards, process orders, and maintain accounting records. The role requires strong cash handling and bookkeeping skills within a school district environment.

The position involves traveling to the administrative building for document pickup/delivery, coordinating with central administration, and supporting the Activity Fund Board with reports and compliance.

Qualifications

• High School Diploma plus administrative technical training.
• Three years of office-related experience in cash handling/accounting.
• Basic understanding of bookkeeping/accounting systems for revenue, expenses and general job costing.
• Familiarity with the DISD budget cycle and line codes.
• Travel to the administrative building to pick up or deliver documents/materials.
• Demonstrated keyboarding and ten-key calculator skills with proficiency in PCs and MS-Office (Excel, Word) and Oracle.

Responsibilities

• Maintain P-card and Activity Fund records, including receipts, checks, bank reconciliations and deposits.
• Process orders and receive goods, input receipts or deductions, and file documents.
• Travel to the administrative building to pick up or deliver documents/materials.
• Maintain communication with central administration departments.
• Safeguard district assets following policies (Cash Handling, Activity Fund, etc.).
• Prepare documents for presentation to the Activity Fund Board of Control and monitor Proc Card transactions.

Skills

Cash handling

Bookkeeping

Keyboarding

Ten-key calculator

Communication

Adaptability

Education

High School Diploma

Tools

Excel

Word

Oracle

Job description

Job Description - Financial Clerk (Grades 9-12) (RTP20260724-008)

Job Description

Description

MAJOR RESPONSIBILITIES:

• Perform responsibilities related to maintenance/reconciliation of the Principal’s and Campus’ P cards, and Activity fund including entering receipts, writing checks, balancing bank statements, counting money, and preparing bank deposits for daily pick up
• Perform responsibilities related to ordering materials including inputting orders, following up on the status of orders, receiving goods, input receipts or deductions, and filing order documents
• Travel to the administrative building to pick up or deliver documents/materials
• Maintain communication with central administration departments
• Safeguard district’s assets adhering to established policies and procedures (Board of Control, Cash Handling, Activity Fund, Cash Pick up, etc.)
• Maintain current and accurate accounting related records
• Answer office telephones
• Prepare documents for presentation to and serve as a member of the Activity Fund Board of Control
• Maintain and monitor Procurement Card transactions
• Meet with and train Procurement cardholders and Activity Fund Sponsors
• Oversees the preparation of fundraiser forms, Activity Fund P1-c’s, vendor set-up accounts and other documents related to the Activity Fund accounts
• Perform backup duties, as assigned by the Principal, during short time absences of the Office Manager
• Performs all other tasks and duties as assigned
• Regular and punctual attendance at the worksite is required for this position

SUPERVISORY RESPONSIBILITIES:

None

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.

Qualifications

• High School Diploma; plus administrative technical training
• Three years of office related experience to cash handling/ accounting/bookkeeping
• Basic understanding of bookkeeping/accounting systems for revenue, expenses, and general job costing
• Basic understanding of the DISD budget cycle and line codes
• Travel to the administrative building to pick up or deliver documents/materials
• Maintain communication with central administration departments
• Demonstrated keyboarding and/or ten key calculator skills, with proficient knowledge of personal computers and software applications related to the job to support record keeping, accounting procedures and reports. (MS-Office Excel, Word, Oracle, etc.)
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession

PHYSICAL DEMANDS:

When performing the duties of this job, the employee is regularly required to sit; communicate verbally and electronically; stand, and move throughout the building and/or to other facilities; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; stoop, kneel, crouch, and/or crawl; climb; balance and drive. Frequently required to life or exert force of up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, and the ability to adjust focus. Frequently required to work prolonged and irregular hours.