BUSINESS MANAGER

Harmony Public Schools; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Harmony Public Schools is seeking an experienced Campus Operations Administrator to oversee day-to-day operations, budgeting, payroll, and compliance across facilities, nutrition, attendance, transportation, and purchasing at the San Antonio campus.

The role requires a Bachelor’s degree or equivalent experience, strong communication skills, and proven ability to coordinate with district leadership while ensuring accurate reporting and smooth operations.

Qualifications

• Bachelor’s Degree or minimum 2 years of related field experience.
• Ability to manage campus operations, including facilities, attendance, nutrition, transportation, purchasing, budgeting and payroll.
• Knowledge of grant coordination and reporting is a plus.

Responsibilities

• Understands and supports Harmony Public Schools' mission, vision and values.
• Manages campus operations and business programs, initiatives, and procedures.
• Oversees daily attendance at the campus.
• Oversees child nutrition programs and ensures regulatory compliance.
• Processes payroll changes and reviews timesheets.
• Manages purchasing, invoicing and vendor contracts.
• Coordinates maintenance and facilities work orders.

Skills

Communication skills

Interpersonal skills

Data analysis

Budgeting & payroll

Scheduling & time management

Education

Bachelor’s Degree or equivalent experience

Job description

JOB GOAL:

Responsible for managing campus operations and business programs, initiatives, and procedures.

Position Qualifications

• Bachelor’s Degree from an accredited college or university OR Minimum 2 years of experience in a related field

Duties And Responsibilities

• Understands and supports the mission, vision and values of Harmony Public Schools.
• Takes responsibility for managing campus operations and business programs, initiatives, and procedures including, but not limited to, facilities, student attendance, child nutrition, student health, transportation, purchasing, budgeting, accounting, payroll, timekeeping, reimbursements, etc.
• Oversees daily attendance at the campus.
• Oversees child nutrition programs at the campus and ensures that they are implemented according to regulations
• Oversees timely and accurately processing of free/reduced lunch applications
• Arranges bus transportation for certain school events as needed
• Oversees registrars in admission of new students, re-enrollment of current students, maintenance and timely processing of student record at campuses that don’t have student recruitment coordinator.
• Oversees the school’s purchasing/procurement process (requisition, purchase order, receiving goods and services, invoice processing) by following HPS purchasing guidelines.
• Maintains current agreements for all contracted services.
• Manages purchase orders for the campus. Cleans-up cancelled/unused items and fulfills used ones in order to help with accurate forecasting of future expenditures.
• Ensures that invoices are processed in a timely manner so that clean credit history is maintained.
• Processes reimbursement requests in a timely manner.
• Takes responsibility for sorting, distributing and uploading receipts-invoices for the district accountant to further process.
• Prepares, approves, and submits monthly payroll change forms (time sheets, insurance paperwork, etc.)
• Reviews paystubs and timesheets for all campus employees for each pay period and checks extra duty payments, status of active and terminated employees, and substitute records.
• Assists campus and district leadership in the development of the Campus Improvement Plan (CIP).
• Ensures timely completion of work orders from school principals and administrative office for building and ground maintenance and construction work.
• Assigns work schedules of renovation, remodeling and repairs of the facility.
• Manages activity fund for the campus. Oversees the deposits, withdrawals, and monthly reconciliations. Encourages campus-wide fundraising activities. Oversees uniform sales. Prepares monthly activity fund reconciliation according to HPS guidelines.
• Maintains time and effort documents and submit them timely to the district / central office
• Coordinates correction/reclassification of grant expenditures with the grants department
• Informs grants department immediately regarding position/duty changes of employees paid by the grant fund.
• Prepares reports and presentations.
• Reviews daily cash receipts.
• Performs other duties as assigned.

Skills And Abilities

• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data and generate reports.
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

Work Environment And Physical Requirements

• Light Work: may require the occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Moderate travel is required.