Business Analyst

Broken Arrow Public Schools; Broken Arrow (OK); On-site; USD 60,000 - 80,000; Full time

Job summary

Broken Arrow Public Schools is seeking a procurement and finance professional to oversee travel desk operations, insurance coordination, and district purchasing. The role includes processing travel requests, vendor management, and supporting e-procurement initiatives.

Responsibilities cover maintaining vendor data, coordinating payments, and ensuring compliance with federal/state regulations while collaborating with district departments to optimize purchasing.

Qualifications

• Bachelor's degree in business or related field preferred.
• Minimum of 5 years in school finance or related business experience preferred.
• Experience and skill with procurement policies and guidelines.
• High attention to detail, strong written and oral communication skills.
• Experience with Windows-based software and technology training.
• Ability to analyze information and maintain high work ethic.
• Creative and strategic thinking.

Responsibilities

• Manage Travel Desk for district employees, bookings, reimbursements and approvals.
• Monitor travel desk email inbox and ensure compliance with regulations.
• Administer liability and property/casualty insurance program; liaise with agent and claims.
• Coordinate and renew district insurance annually.
• Perform procurement of materials, supplies, services and equipment.
• Collaborate with departments on procurement needs and optimize methods.
• Research vendors for cost-effective pricing and efficiency.
• Maintain vendor requests, enrollment, and information in payment systems.
• Develop vendor database and implement new vendor portal alignment.
• Maintain employee ACH enrollment and 3rd party payor communications.
• Serve as Deputy Encumbrance Clerk; monthly reporting for Board of Education.
• Backup district Procurement Card Administrator; troubleshoot with vendor.
• Retain purchasing/bid information and improve workflow.
• Build relationships with staff and public; meet deadlines.
• Assist with special projects and other duties as assigned.

Skills

Procurement policy development

Attention to detail

Windows-based software

Technology training

Written and oral communication

Problem solving

Organization

Information analysis

Creative thinking

Education

Bachelor's degree in business or related field

5+ years in school finance or related business experience

Tools

Vendor portal

Document imaging software

Finance software

Job description

Education

Education: Bachelor's degree in business or related field preferred.

Experience: Minimum of 5 years in school finance or related business experience preferred.

Skills: Demonstrated ability to develop and recommend procurement policies and guidelines. High attention to detail, experience and skill with Windows based software, technology training, excellent written and oral skills, strong problem solving and organization skills. Ability to analyze information, high level of work ethic and creative‑strategic thinking.

ESSENTIAL JOB FUNCTIONS

These statements are intended to describe the responsibilities assigned to the position and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

Manages Travel Desk for all district employees to include all bookings and reservations required, travel reimbursements, monitoring of travel requisitions through software electronic workflow approvals, etc. Monitors the district's [e-mail] email inbox. Assures district travel complies with all federal and state regulations. Maintains and revises all travel instructions, documents and website.

Manages daily responsibilities related to administration of the district's liability and property/casualty insurance program. Liaisons with agent to interpret insurance policies and investigates and reviews incidents to provide input as to district liability. Liaisons with claimants to provide positive public relations while protecting district interests, as well as liaisons with district staff to manage district exposure, correct deficiencies, and minimize risk. Works with district agent to coordinate and expedite the annual renewal process.

Performs a variety of technical duties involved in the procurement of materials, supplies, services and equipment for district departments and sites in accordance with all applicable federal and state policies and regulations.

Communicates and collaborates with all departments on procurement needs; in response assists with development of more efficient procurement methods, e-procurement, quantity discounts, standardization value analysis or cooperative purchasing.

Assists with market source and suppliers research to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services. Research new vendors for improved efficiency of district purchasing.

Maintains all district vendor requests, enrollment and information updates. Uploads new vendors and vendor changes to 3rd party payment system. Monitors the district's [e-mail] inbox and communicates with vendors. Assists with maintenance and updates to vendor forms/portal.

Develops and maintains the current vendor database by product code. Assists with implementation of new vendor portal aligning document imaging workflow software with district website.

Maintains employee ACH enrollment information for 3rd party payment reimbursement process, ensuring data integrity, accuracy and confidentiality. Sets up ACH vendors in finance software and uploads/communicates information to 3rd party payor.

Functions as Deputy Encumbrance Clerk for all funds. Including, but not limited to, required monthly reporting for the Board of Education. Enters and maintains district requisitions for general district-wide expenditures.

Functions as backup district Procurement Card Administrator; assists with troubleshooting issues between staff and credit card vendor; runs reports via online credit card platform as requested; maintains system for staff credit card checkout.

• Manages retention of purchasing/bid information in document imaging software. Maintains files and scans documents. Assists with building forms/workflow in software.

12.Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; ensures job responsibilities are met competently and within established deadlines.

13.Assists with special projects and performs other duties as assigned.

ESSENTIAL BEHAVIOR

Ability to use sound judgment in any situation. Ability to deal successfully and rapidly with changes in assignments and properly respond to applicable correspondence/communication received. Ability to project a professional company image through in-person, phone, and electronic interaction. Ability to build and foster harmonious rapport and work cooperatively with District staff and the public while achieving the objectives and goals of the position. Ability to handle problematic and/or difficult situations professionally by communicating with the appropriate person.

ATTENDANCE STATEMENT

Able to be in attendance for assigned responsibilities with 95% attendance.

ENVIRONMENTAL CONDITIONS

Work is performed inside in a computerized office environment with minimal exposure to extreme environmental conditions or hazardous materials/equipment.

PHYSICAL STANDARDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is continuously required to sit, talk and hear. The employee is frequently required to walk, stand, bend and stoop. The employee is required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing and computer work. Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.