Operations Manager III

Crystal Equation Corporation; Menlo Park (CA); Hybrid; USD 61,000 - 68,000; Full time

Benefits offered by this job

Full benefits

401K

Parental leave

Paid time off

Job summary

Crystal Equation Corporation is seeking an Operations Manager III to serve as the single intake point for Central Security budget and vendor requests, logging, triaging, and routing them while initiating reviews. This remote role can be performed from anywhere in the US, with a preference for candidates in New York.

You will own budget tracker upkeep, invoicing and accrual tracking, forecasting, and program health reporting, while managing the full contract lifecycle and vendor onboarding

Responsibilities

• Be the steward / owner of the Central Security budget, ensuring data accuracy and completeness with attention to detail
• Recommend and implement improvements for how we manage our budget, following industry best practices
• Partner with program team members to drive initiatives to clarify and improve overall budget management processes
• Support adoption and integration with various Financial tooling systems and services, maintaining parity of information across sources
• Support tactical / operational asks including budget status, information requests, change management, and more
• Track and maintain budget utilization reports, cross-referenced against org strategic initiatives
• Partner effectively with key internal and external stakeholders + partners, while building and maintaining key relationships
• Deliver monthly / quarterly analysis detailing budget status, utilization, and major changes
• Support internal communications on broad-based and specific per-project progress, including written updates and presentations
• Manage vendor contracts and procurement operations, including PR/PO processing, invoicing, and accruals.
• Track and reconcile budgets using Google Sheets and Tableau; apply advanced formulas and reporting techniques.
• Support intake/ticketing workflows for request management and status updates
• Draft clear written reports and communications for internal stakeholders
• Oversee a portfolio of $10M+ in vendor spend, ensuring compliance and operational efficiency
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations
• Work independently with minimal supervision, prioritizing competing deadlines across multiple workstreams

Skills

Operational coordination

Budget tracking

Contract lifecycle management

Vendor management

Cross-functional collaboration

Tools

Google Sheets

Tableau

Buy@

Contracts Hub

GSD Tasks

Job description

Operations Manager III Remote Summary

This role serves as the single intake point for Central Security budget and vendor requests — logging, triaging, and routing them while initiating TPA, NDA, Buy@, and PDR reviews. It owns budget tracker upkeep, invoice and accrual tracking, forecasting, and program health reporting. It manages the full contract lifecycle: renewal calendar with 90-day alerts, portfolio status tracking, and Sourcing follow-ups on PR/PO and onboarding. It also drives vendor onboarding runbooks, quality reviews, issue remediation, and biweekly vendor communications. Key skills: (1) operational coordination and request triage across cross-functional partners; (2) budget and financial tracking — reconciliation, accruals, forecasting; (3) contract and vendor lifecycle management with disciplined reporting. Our company is seeking a Business Operations Manager for an assignment supporting our vendor management, and budget operations. This role is designed for an experienced professional who thrives in a fast-paced environment, managing multiple workstreams and collaborating with cross-functional teams. The position is remote and can be performed from anywhere in the US, with a preference for candidates based in New York.

Responsibilities

• Be the steward / owner of the Central Security budget, ensuring data accuracy and completeness with attention to detail
• Recommend and implement improvements for how we manage our budget, following industry best practices
• Partner with program team members to drive initiatives to clarify and improve overall budget management processes
• Support adoption and integration with various Financial tooling systems and services, maintaining parity of information across sources
• Support tactical / operational asks including budget status, information requests, change management, and more
• Track and maintain budget utilization reports, cross-referenced against org strategic initiatives
• Partner effectively with key internal and external (Finance, Sourcing) stakeholders + partners, while building and maintaining key relationships
• Deliver monthly / quarterly analysis detailing budget status, utilization, and major changes
• Support internal communications on broad-based and specific per-project progress, including written updates and presentations
• Manage vendor contracts and procurement operations, including PR/PO processing, invoicing, and accruals.
• Track and reconcile budgets using Google Sheets and Tableau; apply advanced formulas and reporting techniques.
• Support intake/ticketing workflows for request management and status updates.
• Draft clear written reports and communications for internal stakeholders.
• Oversee a portfolio of $10M+ in vendor spend, ensuring compliance and operational efficiency.
• Utilize internal tools such as Buy@, Contracts Hub, and GSD Tasks to support business operations.
• Work independently with minimal supervision, prioritizing competing deadlines across multiple workstreams.

Requirements

• Demonstrated experience managing vendor contracts or procurement operations.
• Strong proficiency in Google Sheets and Tableau (budget tracking, reconciliation, formulas).
• Familiarity with procurement processes (PR/PO, invoicing, accruals).
• Ability to manage multiple concurrent workstreams with competing deadlines
• Excellent written communication skills.
• Experience with intake/ticketing workflows (request management).
• Comfort working independently with minimal supervision.
• DSS-4 clearance.
• Background in security or IT vendor management.
• Experience supporting a portfolio of $10M+.
• Nice to have Experience with internal tools (Buy@, Contracts Hub, GSD Tasks).

Pay range

Pay range is $44 - $49 per hour with full benefits available, including paid time off, medical/dental/vision/life insurance, 401K, parental leave, and more. Our compensation reflects the cost of labor across several US geographic markets. Pay is based on several factors including market location and may vary depending on job-related knowledge, skills, and experience.

The promises we make

At Crystal Equation, we empower people and advance technology initiatives by building trust. We will serve to empower you along the way and provide the path for your professional journey.

For more information regarding our Privacy Policy, please visit crystalequation.com/privacy.