Operations Manager — Hybrid Role | Process & Finance Support

Nortia Staffing - Human Resources, Accounting and Administrative Staffing; Washington (District of Columbia); Hybrid; USD 80,000 - 82,000; Full time

Benefits offered by this job

Full benefits

Hybrid work environment

Job summary

Nortia Staffing - Human Resources, Accounting and Administrative Staffing in the Washington, DC area seeks an experienced Operations Manager to oversee a broad range of operational, financial, and administrative functions.

The role emphasizes process improvement, cross‑functional collaboration, and executive support, with a hybrid schedule (in-office Tuesday and Thursday, plus one Wednesday monthly). The position offers up to $82K with full benefits.

Qualifications

• 5+ years of progressive experience in office operations, administration, or a related field.
• Experience supporting senior leadership and/or finance functions strongly preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong ability to draft professional correspondence, reports, and presentations.
• Excellent problem-solving and decision-making skills with a customer-focused approach.
• Proficiency with office software and productivity tools.
• Experience coordinating committee or executive meetings, including agendas, logistics, and minutes.
• Proven ability to manage multiple projects simultaneously while maintaining strong attention to detail.
• Familiarity with financial concepts, accounts payable, budgeting, and financial reporting.
• High level of professionalism, discretion, and confidentiality when handling sensitive information.

Responsibilities

• Coordinate and resolve building maintenance, safety, access, tenant, and cleanliness issues.
• Manage office resources, including space, furniture, equipment, and supplies.
• Serve as the primary liaison with the property manager.
• Provide administrative and coordination support for real estate-related committees.
• Process and deposit checks accurately and in a timely manner.
• Support vendor onboarding and maintenance, including verification of banking information and creation of vendor records.
• Respond to staff inquiries regarding vendor payments.
• Manage and triage the Finance shared inbox.
• Assist with bank reporting and ensure deadlines and accuracy requirements are met.
• Support budget preparation, monitoring, and reporting.
• Prepare agendas, meeting materials, presentations, and supporting documentation for Finance Committee and board meetings.
• Coordinate meeting logistics, distribute materials, and document minutes.
• Track action items and follow-ups from executive and committee meetings.
• Draft correspondence, reports, and presentations for senior leadership.
• Maintain organized documentation and filing systems.
• Assist with special projects and strategic initiatives.
• Serve as a liaison between Finance & Administration and other departments.
• Prepare correspondence and business documents.
• Coordinate staff meetings and other organizational meetings.
• Maintain employee contact information and organizational charts.
• Develop and implement security, emergency preparedness, and office procedures.
• Promote modern, self-service, and environmentally sustainable office practices.
• Partner with IT to support self-service tools and portals.
• Continuously assess and improve operational processes, workflows, and best practices.
• Partner with departments to assess current and future operational needs.
• Collaborate on institutional projects using project management frameworks.
• Develop, execute, and monitor operational budgets in coordination with Finance.
• Participate in special projects and perform other duties as assigned.

Skills

Project management

Communication

Executive support

Office operations

Budgeting

Attention to detail

Confidentiality

Multitasking

Job description

Nortia Staffing - Human Resources, Accounting and Administrative Staffing in the Washington, DC area seeks an experienced Operations Manager to oversee a broad range of operational, financial, and administrative functions.

The role emphasizes process improvement, cross‑functional collaboration, and executive support, with a hybrid schedule (in-office Tuesday and Thursday, plus one Wednesday monthly). The position offers up to $82K with full benefits.