Operations Manager — HubSpot & Rebate Coordination

Powder Watts; Park City (UT); On-site; USD 80,000 - 110,000; Full time

Job summary

PowderWatts in Park City, Utah seeks an organized operations specialist to drive cross-functional execution across sales, operations, and customer experience. You’ll own HubSpot workflows, rebate processes, and field communications with customers and installers.

The role requires an entrepreneurial mindset, strong organization, and the ability to manage multiple projects with limited direction. Some travel to sites may be required.

Qualifications

• Proven success in fast-moving, cross-functional operations, sales operations, or project coordination.
• Exceptional organization, follow-through, and attention to detail while managing multiple priorities.
• Entrepreneurial mindset: quick to learn, comfortable with ambiguity, and able to execute with limited direction.
• Experience with HubSpot or a comparable CRM, including workflows, automation, reporting, and data management.
• Strong spreadsheet, analytical, and communication skills to turn status into clear next actions.
• Track record of building scalable processes and supporting customers, partners, or cross-functional teams.
• Strong judgment, resourcefulness, and a bias for action.

Responsibilities

• Coordinate day-to-day execution across sales, customer operations, utility rebates, and installations.
• Own HubSpot administration: data quality, reporting, dashboards, pipeline configuration, workflows, automations, and user support.
• Manage end-to-end rebate process with power companies and service affiliates—applications, approvals, documentation, and reimbursements.
• Serve as a responsive point of contact for customers and installers by phone and email, documenting issues and coordinating resolution.
• Schedule installations across installer partner network, balancing customer availability, installer capacity, geography, and equipment readiness.
• Build and maintain Smartsheet trackers, project plans, and operating dashboards.
• Document repeatable processes and find practical ways to reduce manual work and prevent handoff failures.

Skills

Cross-functional operations

Sales operations

Project coordination

Organizational skills

Entrepreneurial mindset

CRM experience

Analytical communication

Tools

HubSpot

Smartsheet

Job description

PowderWatts in Park City, Utah seeks an organized operations specialist to drive cross-functional execution across sales, operations, and customer experience. You’ll own HubSpot workflows, rebate processes, and field communications with customers and installers.

The role requires an entrepreneurial mindset, strong organization, and the ability to manage multiple projects with limited direction. Some travel to sites may be required.