Operations Manager & Executive Assistant to the AVPTL

Howard Community College; Columbia (MD); On-site; USD 61,000 - 80,000; Full time

Benefits offered by this job

Competitive salaries

Medical and dental benefits

Tuition reimbursement

Paid leave programs

Job summary

Howard Community College in Columbia, MD seeks an Operations Manager & Executive Assistant to the AVPTL to support contract lifecycle management, operational workflows, and data-driven process improvements across divisions. The role interfaces with leadership, faculty, and staff in a dynamic environment, ensuring compliance with policies and union agreements.

The position requires managing high-volume contracts, coordinating with divisions, and assisting with the Faculty Handbook while driving

Qualifications

• Bachelor’s degree in a related field with progressively responsible experience in contract administration or operations.
• Experience managing high-volume contract lifecycle processes with compliance oversight.
• Knowledge of contract management principles, regulatory requirements, and union/institutional policies.
• Experience supporting policy governance and formal documentation like faculty handbooks.
• Proficiency in data analysis, reporting, and enterprise/SaaS systems (e.g., Team Dynamix).
• Ability to coordinate cross-functional workflows with diverse stakeholders.

Responsibilities

• Support intake and governance of faculty contract requests across divisions to ensure compliance with policies.
• Lead end-to-end contract lifecycle management for faculty assignments, stipends, and related requests using SaaS tools.
• Review and facilitate contract validation and processing with preauthorized approvals.
• Manage high-volume contract operations (50–90 daily reviews in peak periods; 20–40 otherwise).
• Analyze and monitor TDx workflows, driving updates and improvements.
• Assist with Faculty Handbook to keep policies up to date and compliant.
• Coordinate travel, procurement, budget tracking, and resource planning for the AVPTL's operations.
• Collaborate with staff, faculty, and leadership to streamline workflow processes.

Skills

Contract management

Data analysis

SaaS systems

Budget tracking

Organizational skills

Communication

Education

Bachelor’s degree in related field

Tools

Team Dynamix

Excel

Job description

Operations Manager & Executive Assistant to the AVPTL

Howard Community College ( HCC ) is an exciting place to work, learn, and grow!

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title

Position Title Operations Manager & Executive Assistant to the AVPTL

FLSA

FLSA Exempt

FT/PT

FT/PT Full Time

Hours Per Week 37.5

Work Schedule

Work Schedule M-F 8:30-5

Grade

Grade 13

Compensation Range

Compensation Range $60,663-79,702

Summary

This role supports the Associate Vice President of Teaching and Learning ( AVPTL ) by supporting contract lifecycle management, operational workflows, and data-driven process improvements across multiple academic divisions. The role supports the administration and compliance of faculty contracts, stipends, and additional assignments through centralized systems, ensuring alignment with institutional policies, union agreements, and regulatory requirements. An operations manager and executive assistant to the AVPTL must be a resourceful, detail-oriented, high-performing self-starter with the capacity to interact and engage with divisional leadership, faculty, and staff in an active and high-demand environment. This is an excellent opportunity for an individual who is organized, collaborative, flexible, and team oriented.

This position serves as a key liaison between leadership, faculty, and divisional staff, driving workflow efficiency, ensuring data integrity, and supporting operational decision making. The role exercises independent judgment in managing high-volume contract processes, optimizing systems, and implementing continuous improvement initiatives to enhance effectiveness, compliance, and scalability.

• In close collaboration with academic divisions and the AVPTL , support the intake and governance of faculty contract assignment requests across multiple academic divisions to ensure compliance with union agreements and institutional policies.
• Serve as key liaison and guide the end-to-end contract lifecycle management for faculty temporary and additional assignments, overload stipends, and travel and office space requests and other tickets approvals involving the AVPTL using SaaS (e.g., Team Dynamix).
• Review and facilitate contract validation and processing in alignment with preauthorized approvals and signatory protocols.
• Manage high-volume contract operations (50–90 daily reviews during peak cycles and 20–40 during non-peak periods), ensuring accuracy, compliance, and adherence to service-level timelines.
• Analyze, track, and monitor TDx workflows, leading workflow updates and improvements as needed
• Assist the AVPTL with Faculty Handbook, ensuring policies, procedures, and standards remain current, compliant, and aligned with institutional and union regulatory requirements.
• Collaborate with staff, faculty, and leadership to drive efficient and aligned workflow processes.
• Support AVPTL in operational and administrative functions, including travel coordination, procurement and requisitions, P-card reconciliation, budget tracking, and resource planning to ensure efficient and compliant divisional operations.
• Ability to work independently, organize resources, and accept responsibility for completing assignments with minimal or no supervision.
• Coordinate office space allocation, internal meetings, and event initiatives at the request of AVPTL .
• Coordinate and align operational support for the AVP , ensuring administrative processes reflect divisional priorities and strategic objectives.

Experience Required

• Bachelor’s degree in a related field with progressively responsible experience in contract administration, academic/business operations, or a related area
• Demonstrated experience managing high-volume contract lifecycle processes with compliance oversight
• Knowledge of contract management principles, regulatory requirements, and union or institutional policies
• Experience supporting policy governance and formal documentation processes, such as faculty handbooks
• Proficiency in data analysis, reporting, and enterprise/SaaS systems (e.g., Team Dynamix or similar platforms)
• Ability to coordinate cross-functional workflows and collaborate effectively with diverse stakeholders
• Strong organizational, analytical, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment
• Working knowledge of financial processes, including requisitions, reconciliations, and budget tracking
• Excellent communication skills, attention to detail, and ability to handle sensitive information with discretion
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

OTHER REQUIREMENTS

• Ability to write clearly and concisely, including extensive knowledge of spelling, grammar and language usage.
• Ability to work effectively with diverse segments of internal and external college constituencies.
• Ability to use initiative to define and resolve problems.
• Ability to maintain strict confidentiality.
• Ability to work independently.
• Regular attendance is a requirement for this job.
• Performs all duties while considering the impact of any actions on the college’s sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Minimum and Preferred Qualifications

Physical Demand Summary

Requires extensive coordination with internal and external constituents. Extended hours required during peak periods and special events. Fast-paced office environment with frequent interruptions and distractions.

Supervisory Position?

Supervisory Position? No

Division

Division Teaching & Learning Services

Department

Department Teaching & Learning Services

Posting Number

Posting Number B680P

Number of Vacancies

Number of Vacancies 1

Best Consideration Date

Best Consideration Date 10/21/2026

Job Open Date

Job Open Date 10/07/2026

Continuous Recruitment?

Continuous Recruitment? No

Job Category

Job Category Staff

Benefits Summary

Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP , a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor’s degree must participate in The Pension. Employees that possess a bachelor’s degree and hold professional positions that require a bachelor’s degree may choose to participate in either The Pension or The ORP .

*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Howard Community College ( HCC ) is an Equal Employment Opportunity &affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.

References

Minimum Requests 3

Maximum Requests 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a bachelor's degree or higher?
  • Yes
  • No

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Howard Community College
10901 Little Patuxent Parkway
Columbia, MD 21044

Human Resources Phone: [phone]
Human Resources Fax: [phone]