Event and Conference Center Office Associate

PeopleAdmin, Inc.; Columbia (MD); On-site; USD 25,000 - 30,000; Part time

Job summary

Howard Community College is seeking an Event and Conference Center Office Associate for a part-time role that supports the Director with administrative duties, event planning, scheduling, and related tasks.

This position requires strong communication, attention to detail, and proficiency in Word, Excel and Outlook, with responsibilities spanning contract management, space and fee calculations, external scheduling, billing support, calendar maintenance, and reporting.

Qualifications

• Excellent communication, written and verbal.
• Strong attention to detail and problem-solving.
• Excellent customer service with internal and external contacts.
• Proficiency in Word, Excel and Outlook.

Responsibilities

• Provide administrative support to the Director of Event and Conference Center.
• Manage contracts from first contact to completion including fees and documentation.
• Process external scheduling requests.
• Respond to space availability inquiries and coordinate event planning.
• Handle billing requests to Finance from deposits to invoicing.
• Maintain College Calendar of External Events and related files.
• Support reporting of utilization and revenue information.
• Perform other related duties as required.

Skills

Communication

Attention to detail

Customer service

Multitasking

Problem solving

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Event and Conference Center Office Associate

Howard Community College ( HCC ) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title

Event and Conference Center Office Associate

FLSA

Non-Exempt

FT/PT

Part Time

Hours Per Week

25

Work Schedule

Monday-Friday

Position Salary Range

$18-22 hourly

Summary

This part‑time position directly reports to the Director of Event and Conference Center, and requires an individual who can multi‑task and whose diverse duties range from administrative support to event planning, conference services, facilities use, scheduling and related assistance.

Responsibilities

• Serves as the point of contact in the absence of the Director
• Assists with contract management from first contact to completion including but not limited to identifying room availability, calculating applicable fees using approved College facility rental and service rates, providing user with an external facilities use application and all related documents, tracking, subsequent submission of the completed paperwork to Director for review and approval, etc.
• Submits all external scheduling requests
• Responds to space availability inquiries related to event planning, conference services, and facilities use
• Handles billing requests to Finance (Both first billing of deposits to Final invoicing)
• Submits “Event Details” notices to the Dept. of Public Safety, and all depts. offering services or support
• Places Work orders to various support departments for required services
• Maintains College Calendar of External Events
• Subsequent maintenance of all related files (both paper and electronic)
• Maintains information needed for departmental reporting of utilization/revenue information
• Performs other related duties as required.

Experience Required

Ability to communicate effectively, both verbally and in writing. Excellent attention to detail and problem‑solving skills. Excellent customer service skills serving both internal and external contacts. Ability to prioritize and effectively handle a multitude of concurrent tasks and duties. Ability to maintain strict confidentiality. Proficient in Word, Excel and Outlook. Regular attendance is a requirement of this job. Performs all duties while considering the impact of any actions on the college’s sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Physical Demand Summary

• Office Environment working 8:30 a.m. – 5:00 p.m.
• Occasional need to work in off hours (primarily on a weekend) due to external facilities use activity.

Division

President's Office

Department

President's Office

Posting Number

NB330P

Number of Vacancies

1

Job Open Date

09/23/2026

Continuous Recruitment?

No

Pre-employment Background Investigation

*Pre-employment criminal background investigation is a condition of employment.

Eligibility

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Equal Employment Opportunity

Howard Community College ( HCC ) is an Equal Employment Opportunity & Affinitas Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter

Howard Community College
10901 Little Patuxent Parkway
Columbia, MD 21044

Human Resources Phone: [phone]
Human Resources Fax: [phone]