Operations Manager ($92,300.00 - $132,500.00)

Irvine Company; Irvine (CA); On-site; USD 92,000 - 133,000; Full time

Job summary

A leading company in California is seeking an Operations Manager to oversee maintenance and compliance operations in their centers. The role involves supervising vendors, ensuring regulatory compliance, and managing financial and project management tasks. Ideal candidates should possess strong communication skills, a Bachelor's degree, and several years of relevant experience.

Benefits

Paid time off

Matching 401(k)

Health benefits

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum 3-5 years in construction or maintenance operations.

Responsibilities

• Supervise vendors to maintain property standards.
• Ensure compliance with safety and environmental regulations.
• Manage projects and contract processes to completion.

Skills

Team player

Excellent communication skills

Excellent organizational skills

HVAC knowledge

Construction management

Education

Bachelor's degree

3-5 years construction/maintenance experience

Job description

Position Summary

In coordination with the Sr. Director, General Manager, and 3 Service Managers, the Operations Manager handles supervision, inspection, preventative maintenance and repairs to Center infrastructure including HVAC, electrical, plumbing, grease interceptors, fire life safety, lighting and all other operational systems. This position also oversees a centralized Hub (Cypress Village) and a satellite Maintenance location (Avella I). This position is also responsible for coordinating lease-up activities as pertaining to Maintenance Operations (Avella II). Serves as the primary point of contact for all tenant operational concerns and lease compliance issues. Supervises vendor performance and handles all purchase order creation and invoice approvals. Works with Sr. Director, Retail Operations to plan, document and execute all Capital Projects. Work Schedule: Monday - Fridays. This position is a first responder for critical operations activity or emergencies. Therefore, work schedule may require after hour (sometimes unscheduled) visits to the property for special event load-ins/outs, leaks, fires or other emergencies or unforeseen critical events.

Job Duties

• PLACE-MAKING: Supervises all vendors to maintain best in class appearance and cleanliness, coordinating with housekeeping, landscaping and maintenance to address any issues with flooring, lighting, painting, signage, utility facilities, restroom or family lounge concerns.
• SAFETY: Responsible for property compliance to local, state and federal laws including but not limited to fire & life safety, vertical transportation, hazardous material documentation, access and disposal, attractions compliance with DOSH requirements (Carousel, Spectrum Sunwheel, Spectrum Climber, Interactive Fountains). Oversee Center Safety Program, serving as Chair-person of the Safety Committee, conducting regular meetings and documenting meeting minutes. Supervises Injury & Illness Prevention Program and compliance to OSHA laws, and maintains OSHA 300 log and supervises related activity. Acts as liaison with fire department and utility providers. Works with Sr. Mgr Maintenance to implement preventative maintenance schedule for all departments. First responder to facility emergencies 24/7.
• PROJECT & CONTRACT MANAGEMENT: Develop RFPs and handle bidding process for contracted services, tenant maintenance agreements and capital projects; making final recommendations to Sr. Director, Retail Operations and ensuring all agreements are current. Create capital spending approvals and work with contract administration to finalize contracts and service agreements. Manage projects and process change orders.
• FINANCIAL ACUMEN: Drive operational excellence while exercising financial discipline, achieving key performance indicators. Prepare and manage annual budget for expenses and capital projects to achieve on-time and on-budget completion. Controls expenses, handles purchase orders, invoice approvals and research of billing discrepancies.
• ENVIRONMENTAL COMPLIANCE: Administers and seeks opportunities to expand and improve Center’s environmental programs & initiatives (solar, recycling, LED, water conservation, etc.). Handles contracting and execution of remediation for Asbestos Containing Materials (ACM), California Environmental Reporting System (CERS), Water Quality Management Program (WQMP), Irvine Ranch Water District (IRWD) regulations and state mandates.
• BACK OF HOUSE: Coordinate trash hauling schedule to ensure proper scheduling based on demand. Train merchants on proper disposal of trash and organics program (SB 1383). Oversee recycling program. Oversee kitchen grease disposal and interceptor pumping and jetting program.
• PARKING & TRAFFIC: Oversight of all parking and traffic trending contractors including parking-guidance, pedestrian traffic trending, valet operations and premium self-parking, loading dock flow and employee parking compliance.
  
  

Minimum Qualifications / Other Expectations

Education & Experience:

• Bachelor's degree or equivalent job experience.
• Minimum 3-5 years construction and/or maintenance. operations related experience.
  
  

Other

• Team player who interacts well with all levels of staff and business associates
• Excellent verbal and written communication skills
• Excellent organizational skills and ability to prioritize multiple tasks simultaneously
• Position requires the ability to walk the Center 85% of the workday supervising staff and vendors
• HVAC, OSHA and other certifications a plus
• Valid California driver’s license; Maintain continuous vehicle liability insurance as required by state law. (This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)
• Extensive walking, frequent standing, sitting, stooping, bending, climbing stairs and/or ladders, and lifting objects of up to 20 pounds. Driving golf-cart, motor vehicle (either employee’s personal or provided by company), as requested by supervisor.
• Office, property grounds (outdoors); may experience extremely hot or cold weather conditions; may be required to climb ladders and walk building roof-tops for inspections, and in/around parking lots and outdoor areas. May be exposed to moderate or loud noises. May encounter electrical or mechanical equipment and/or chemicals pursuant to Prop. 65 through work in and around parking decks and parking lots or otherwise.
  
  

Community Details

Communities of Responsibility: Cypress Neighborhood - All Comm

Unit Count: 2162

Compensation

Base Pay Range: $92,300.00 - $132,500.00

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It’s an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.