OPERATIONS MANAGER (38552)

Belmont Charter Network; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Job summary

Belmont Charter Network seeks an Operations Manager to lead operational systems and enhance the student experience at a community school. The candidate will facilitate enrollment, maintain attendance records, and manage school events, ensuring a supportive environment for diverse learners. Join a mission-driven team that values education as a tool for systemic change in Philadelphia.

Qualifications

• At least 3 years of work experience in school operations.
• Experience with School Information Systems, preferred PowerSchool.
• Must have necessary clearances to work in PA schools.

Responsibilities

• Manage enrollment processes, including paperwork and communications.
• Ensure teachers submit attendance per school procedures.
• Oversee events and field trips' coordination and planning.

Skills

Creative problem solving

Demonstrated skill in working with diverse backgrounds

Connecting with people across differences

Flexibility in a busy environment

Education

BA in related field preferred

Tools

PowerSchool

Microsoft Office

Google Suites

Job description

Job Details

Job Location: Inquiry Charter School - Philadelphia, PA

Salary Range: Undisclosed

Description

Belmont Charter Network is a family of 5 community schools centered on the central mission to promote the academic, social and emotional well-being of each child. Our schools are supported by a non-profit partner to provide holistic services to the school including out-of-school time, our social work project and Head start. How do we do this? We do it by ensuring our students have access to complete support both in and out of the classroom through a talented team of teachers, leaders, social workers, and partners.

We believe that schools and learning should be joyful!

You can find more about our core values and vision here. We believe that education is the single biggest way we can disrupt the systemic racism that impacts Philadelphia and by extension our country. We are a mission centered organization that has grown since its founding over 20 years ago to be the organization that serves Philadelphia today. Learn more about our partners who support this vision by creating a full scope of community support for our students and families. Our approach is grounded in trauma informed practice which you can read more about here.

Your areas of knowledge and expertise:

• Demonstrated skill in working with students from diverse cultural, economic and ability backgrounds.
• Creative problem solving
• A commitment to being a lifelong learner, commitment to refining your craft
• A knack for connecting with people across differences including parents, colleagues and students.

Position Summary: The Operations Manager serves as theface of the school with families, students, staff and visitors and is responsible for implementing effective and customer service-oriented operational office systems, including enrollment, attendance, inventory, records management, events and office reception. This is a 12 month position that is supervised by the Head of School.

Core Responsibilities:

• Enrollment
  • Manage the enrollment process including paperwork collection, seat offers and general communications
  • Complete and manage enrollment tracking systems
  • Work with Head of School around student recruitment and communications
• Attendance
  • Ensure all teachers submit attendance in a accordance with school procedures
  • Distribute daily bulletin and make updates to attendance as required
  • Receive and code absence documentation and distribute truancy and attendance notifications to families
  • Work with Truancy Teams to confirm accuracy of records and truancy status
• Supply Inventory and Orders
  • Order, restock and maintain general supplies
  • Order individual items and supplies as directed
• Student Record Management
  • Create and maintain up-to-date student physical files with all required paperwork.
  • Ensure each file is in compliance for yearly audits and conduct outreach to families for missing required documentation
  • Enter and update as needed required student demographic information in Powerschool, the BCN student information system.
• Events and Field Trips
  • Assist with coordination and planning of events including material organization, pre and post event set up and preparation of materials.
  • Outreach and coordination of field trips as the point of contact at the school.
• Reception
  • Welcome and act as a school representative as the front lines of communication and interactions with families and partners
  • Improve, Implement and Execute visitor protocols with fidelity
  • Answer phones, take/ distribute messages in timely manner, direct phone calls to appropriate staff
  • Manage student sales and cash collection processes in alignment with BCN Financial Policies
  • Maintain the cleanliness and organization of main office and shared spaces (outside of custodial duties)

Other duties as assigned by Supervisor and Network Leadership

Qualifications

Qualifications:

Education and Experience:

• BA in related field preferred
• At least 3 years of work experience related to school operations
• Experience using School Information Systems, preferable PowerSchool
• Hold all required clearances to work in PA schools (Pennsylvania Child Abuse History Clearance (Act 151), Federal Bureau of Investigation Record Check Clearance (Act 114), Sexual Misconduct/Abuse Disclosure Clearance (Act 168))

Skills and Abilities:

• Proficient in Microsoft (word & excel)
• Proficient in Google Suites
• Ability to be flexible and work in busy environment
• Overall pleasant demeanor
• Must be able to work with children (ages infant - 18)